Executive Assistant in Utilities One

Utilities One delivers a full range of infrastructure solutions for Telecommunications providers, Electric & Gas Utilities, Wireless Carriers, and the Technology Deployment sector all over the United States.We are seeking an exceptional Executive Assistant to provide high-level administrative support to the CEO. The ideal candidate will be a proactive self-starter with strong problem-solving abilities, flexibility, and a creative approach to addressing challenges. This role is designed for someone who can manage multiple tasks with efficiency, stay ahead of the CEO's needs, and anticipate issues before they arise. The Executive Assistant will act as a trusted partner to the CEO, maintaining a pulse on all activities and ensuring smooth daily operations.Key Responsibilities:Serve as the primary point of contact for internal and external stakeholders on behalf of the CEOManage the CEO's calendar, schedule meetings, and ensure all logistics are handled efficientlyAnalyze data from various sources to prepare insightful reports and presentations for the CEOPrepare reports and correspondence for the CEO, ensuring high levels of accuracy and qualityHandle confidential information with discretion and professionalismSupport the CEO with prioritizing tasks, ensuring important items are addressed promptly and efficientlyOrganize and coordinate meetings, conferences, and events, ensuring all details are arranged and executed smoothlyHandle routine inquiries and requests, and escalate matters to the CEO when necessaryAssist with the development and execution of strategic initiatives, providing administrative support to key projectsBe a problem-solver who identifies areas for improvement and takes initiative to address challenges proactivelyMaintain an organized and efficient work environment, ensuring all systems and processes run smoothlyRequirementsBachelor's degree or equivalent experienceProven experience as an Executive Assistant or in a similar administrative roleExceptional organizational skills and the ability to prioritize multiple tasks effectivelyStrong problem-solving abilities with the capacity to think critically and adapt to changing needsProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and experience with project management and data analysis softwareExcellent communication skills, both verbal and writtenStrong analytical skills with the ability to interpret data and provide actionable insightsSelf-starter with a creative mindset, able to work independently and as part of a teamHigh level of professionalism, confidentiality, and attention to detailAbility to work in a fast-paced environment and manage shifting prioritiesExperience working directly with senior leadership or C-suite executivesStrong time management and multitasking abilitiesBenefitsBe part of a dynamic team, contributing directly to the CEO's success and the overall company goalsOpportunity to work in a fast-paced, innovative environmentCompetitive salary Show more Show lessPosition level Senior secondary level Type of employment Full time Job duties Administration Industries Non-profit organizations and Primary and secondary education