Executive Assistant in International rescue committee

- Provide assistance in organizing business trips of members SMT, incl. support the administrative department in booking tickets, accommodation, preparing TAF, TER for members of the SMT.

- Coordinate attendance schedules of programs and provide logistical support as requested. 

- Assist in the organization of events, including quarterly SMTand ESMT (Extended Senior Management Team), includingbooking venues and ordering catering in coordination with the supply department/administrative department, preparing the agenda, ordering office supplies and necessary materials, etc. 

- Be available to perform and assist with other administrative tasks as requested by the SMT member .

Communications 

- Assist with the preparation of internal and external communications on behalf of member SMT.

- Translate electronic correspondence into English and /or in Ukrainian languages, to ensure proofreading of translated e-mails before sending on behalf of the SMT member.

- Provide personal translation into English for SMT members, if necessary, at meetings or events held in Ukrainian. 

- Professionally and diplomatically represent the IRC domestically and internationally when necessary. 

- Support in the preparation of presentations, reports at the request of the SMT member.< br/>

Project Management 

- Identification of gaps and management of improvement of systems/processes with in order to improve the efficiency of interdepartmental work in the country. 

- Assist with other departmental needs and special projects under the direction of the Regional Director in Ukraine. 

Key working relationships: 

Position Reports to:< /strong> To the Regional Director
Directed by: N/A
Internal:
- Regional Director in Ukraine and all members of the senior management team of programs in Ukraine
- Frequent contact with ESMT, field coordinators, HR department, supply department and administrative department

Requirements for candidates
Education:Bachelor degree in business administration, marketing , international relations or in any related field. 

Work experience: 3-4 years of work experience in a similar position, preferably in the INGO environment

< span>Demonstrated Skills and Competencies: 

- Strong communication and interpersonal skills: demonstrated ability to work effectively within a large, complex organization, both horizontally, and vertically, as well as to communicate diplomatically with different people in a multicultural environment; 

- Excellent organinnovative abilities: the ability to work independently in a fast-paced, detail-oriented environment and effectively organize the work process of a fast-changing team; experience in a matrix structure is preferred; 

- Critical and out-of-the-box thinking;

- Proven attention to detail: ability to track and process multiple details simultaneously and accurately ; 

- Flexible attitude to work: ability to work productively in a team and independently, adapt to changes and uncertainty;

- Reliability and the ability to keep confidential information; 

- Computer skills: the ability to effectively and accurately work with MS Outlook, Word, Excel, PowerPoint, as well as adapt to new applications. 

- Strong visual skills: ability to assist in the preparation of charts and graphs in Excel and PowerPoint; 

- Writing and editing skills: the ability to compose and edit professional documents and correspondence in English and Ukrainian;

Language: - Fluency in English and Ukrainian is mandatory.

IRC employees can count on the following benefits:

• Competitive salary
• Goal-oriented work, growth prospects
• English classes and unlimited online training courses
• Life insurance
• Health insurance for employees
• Free psychological assistance for employees and their family members
• 30 calendar days of annual leave with flexible conditions that are not limited by the legally established minimum norms
• Up to 10 days of paid sick leave

PROFESSIONAL ETHICS

IRC forms multidisciplinary, inclusive teams of professionals that encourage teamwork, inclusiveness and cohesion, critical thinking, delegation of authority, discussion and objectivity to help our clients as effectively as possible.

The International Rescue Committee is committed to protecting the people it serves, its employees and all associated persons from all forms of harm, abuse and violence, including sexual exploitation, abuse and harassment. The Committee is committed to is committed to taking all necessary preventive measures and creating an environment in which people feel safe and able to report wrongdoing.IRC employees must adhere to the core values ​​and principles outlined in the IRC Way - Standards of Professional Conduct.It is about integrity, service , equality and accountability.IRC as wellimplements and ensures compliance with a number of additional internal rules regarding the protection of customers and staff from harm and abuse within the framework of the "Principles for the Protection of Adults and Children", "Rules for Respect in the Workplace and Combating Harassment in the Workplace", "Rules for Combating Repression and Protection of Reporters", supplemented by the IRC's General Reporting Guidelines. You can read the obligations in English and Ukrainian at this link: https://rescue.box.com/v/irc-safeguarding-policies. ;

IRC applies a zero-tolerance approach to misconduct and takes all appropriate measures and corrective actions when information is received about misconduct. actions The IRC investigative unit consists of specialists and qualified investigators who conduct professional investigations focused on the interests of victims. They get involved if security breaches are reported through the secure and convenient communication channels that IRC creates for its employees, partners and customers. The IRC is also an active member of the Interagency Working Group on Protection from Sexual Exploitation and Violence (PSEA) established in Ukraine. Adherence to gender equality, equity, diversity and inclusion: IRC strives to create a diverse, inclusive, welcoming and safe work environment in which all people are treated fairly , with dignity and respect. At IRC, we categorically prohibit and do not tolerate discrimination, harassment, retaliation, or bullying of our employees, no matter how they work. Among our workforce, we strive to increase the proportion of women, people from the countries and communities in which we work, and people who identify as races and ethnicities underrepresented in global power structures.

Gender Equality: The IRC aims to reduce the gender imbalance in leadership positions. We implement a system of benefits aimed at creating a favorable environment for women to work, such as maternity leave, gender-sensitive safety protocols and other benefits and allowances that encourage women to work in our team. Equal Opportunity Employer: We offer equal opportunity to our employees and value diversity in our company. We reject discrimination based on race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We make sure that people with disabilities can make use of appropriate facilities, including when applying for a job or going through an interview,to perform basic functional duties, as well as to enable them to receive other benefits and privileges provided by the employer.