Document management specialist in Fozzy group

Fozzy Group is your most hospitable retailer.

For more than 20 years, we have been doing everything to make life easier for our Guest. That is why we have united a wide variety of areas in our family of businesses: supermarkets, restaurants, our own production, pharmacies, banks, sports spaces, dry cleaning, a travel agency and our own IT company TemaBit.

Our religion is the care of the Guest. And the team is our internal guests. Therefore, we do everything so that the team can comfortably create products for millions of Ukrainians.

We invite a Document Management Specialist to join the team.

Basic tasks:

• Working with contracts in Contentum: entering data of counterparties (contractors), uploading contracts, appendices and additional agreements, control of approval and signing.
• Collection and verification of contractor registration documents, analysis of contract conditions (subject, validity period).
• Preparation and registration assignments, entering information on projects on the internal portal, sending documents to counterparties.
• Working with Timely: signing expense invoices and acts of completed works.
• Entering primary documents (invoices, acts, reports) into the E-base.
• Working with SAP: control of payment of counterparties’ invoices and timeliness of prepayments.
• Checking open prepayments, communication with contractors regarding the documentary closing of payments.
• Request reconciliation acts from counterparties and transfer them to the accounting department, control of refunds in case of overpayments.
• Preparation of reports for the accounting department and the head of the department.
• Counseling of employees on document management and project payments.
• Conducting inventory in FZ Client and planning the driver's travel schedule.

Necessary skills:

• Higher education (economics / finance / accounting).
• Experience working with documents or accounting documentation from 1
• A confident user of a PC and MS Office (Excel, Word).
• Experience with electronic document management (On Time, SAP, internal systems) will be an advantage.
• Understanding of accounting documentation and primary documents (invoices, acts, reports).
• Basic knowledge of accounting and tax legislation.
• Knowledge of the basics of office management and drawing up contracts.
• Attention to details and responsibility when working with documents.
• Developed communication skills and the ability to interact with contractors and internal departments.
• Basic knowledge of English will be an advantage.

We offer:

• Official employment from the first working day and 24 days of paidvacations.
• Flexible work format: work from home or from the office (with reliable shelter, generator and starlink).
• Learning to deepen your expertise at Fozzy Campus - our corporate university with top speakers.
• Benefits that you choose yourself - in our cafeteria, everyone makes their own perfect set (be it health insurance or sports compensation).
• A wide collection of pleasant offers from the Group's businesses and our partners.
• Concierge service for employees that frees you from household chores.