Document management specialist in Teva

Brief about us:

Teva in Ukraine is the largest international pharmaceutical company in Ukraine and one of the three leaders of the Ukrainian pharmaceutical market. 

Teva unites more than 350 employees in Ukraine. 

Teva has been operating in Ukraine for over 25 years and is part of Teva Pharmaceutical Industries Ltd (Teva), a leading international pharmaceutical company headquartered in Israel, founded in 1901. In 2021, the company celebrated 120 years of activity. 

Position details:

Region: Kyiv

Company industry: Pharmaceuticals

Type of employment: full-time .

Hybrid work format.

The office is located: BC Silver Breeze, pr. Pavla Tychyna, 1 st. 

Requirements:

• Higher education (economics or finance will be an advantage).
• Work experience in document management — 2 years.
• PC skills at the level of a confident user (Windows, Word, Excel, PowerPoint, Outlook).
• Knowledge of M-Files, "Timely", SAP systems will be an advantage.< /li>
• High organizational skills, attention to detail and responsibility.

Responsibilities:

• Initiating and monitoring the implementation of SARA-plans and change controls of the commercial department in the Veeva system.
• Control of compliance by the employees of the commercial department with the requirements of the pharmaceutical quality system of the company.
• Interaction with the suppliers and contractors of the company.
• Communication with internal and external partners.
• Compilation of monthly cash flow reports.
• Providing information on cash reserves.
• Working in SAP: creation and control of purchase orders (PR ), payment orders (PO).
• Coordination of legal review of counterparties in the EngageMate program.
• Organization of events for the commercial department (trainings, conferences, meetings, training).
• Ensuring compliance with the company's internal standards and procedures.

Organization of document flow:

• Work in the M-Files system: creation of payment requests, processing of invoices, acts of work performed, reports, control of their coordination and timely payment.
• Using the electronic document management system "Vchasno" to manage contractual documentation and reporting.
• Control of compliance of reporting with the conditions of contracts and the budget.

We offer:

• Official employment, competitive salary.
• Hybrid work schedule (2 days a week from the office).
• Medical insurance.
• Meals paid. 
• Technical support.