Distribution Officer/ Specialist in the distribution of humanitarian aid in SOLIDARITES INTERNATIONAL

International Solidarity (SI) is an international humanitarian non-governmental organization that has been providing assistance to populations affected by armed conflicts and natural disasters for more than 40 years, providing the vital needs of food, water and shelter. In particular, SI is involved in the fight against diseases related to unsafe water, which is one of the leading causes of death in the world. SI provides expertise in access to drinking water, improved sanitation and hygiene, and food security and livelihoods. With a presence in approximately twenty countries, SI teams — a total of 2,000 people, made up of expatriates, national staff, permanent headquarters staff and volunteers — work with professionalism and commitment, while respecting culture.

International Solidarity (SI) intends to prevent and combat all forms of abuse – all acts of exploitation, abuse and/or sexual harassment (ZSEN) against members of the beneficiary communities, fraud, corruption, violation of the rights of persons and/or property, financing of activities that harm human rights - which can be carried out within the framework of its intervention. SI has a zero-tolerance policy for acts of discrimination.

International Solidarity is a fair employer committed to addressing all forms of discrimination. SI will never ask for remuneration for participating in the recruitment process.

Under the supervision of the manager, the Humanitarian Aid Distribution Specialistorganises, manages and carries out the distribution to the beneficiaries according to the procedures and standards of Solidarity.

KEY RESPONSIBILITIES: 

Distribution
- Under under the leadership of the manager, participate in the logistical and administrative organization, planning and preparation of distribution; br/>o Make field assignments;
o Recruit and train temporary workers;
o Delegate daily tasks to workers in accordance with supervisor instructions teams;
o Supervise the distribution among the beneficiaries;

- Ensure that each registered, identified beneficiary has received his aid from the distribution;
- Once the distribution has taken place, count and confirm the number of households that received assistance and the number of goods distributed;
- Collect and replace materials used during distribution;
- Perform administrative procedures of the "International Solidarity before, during and after distribution.

Reporting/Communication

- Maintain monitoring tools and files in the International Solidarity office, ensuring their accessibility for your manager;
- Archive distribution cards / censuses and lists of beneficiaries;
- Under the supervision of the team leader, participate in the preparation of reports on the distribution of humanitarian aid assistance:

o Communicate any information regarding the distribution process;
o Collect and communicate distribution statistics to the team supervisor and/or program manager.

- Participate in workshops and trinformation related to distribution tasks and the achievement of goals;
- Report to the team leader on the progress of activities and specific tasks, problems that have arisen, the quality of relations with beneficiaries;
- Report any information or problems related to his/her mission, International Solidarity programs or security aspects;
- Liaise with the local population and authorities to identify needs, complaints and basic events that may have potential consequences for the activities of "International Solidarity";

- Analyze the humanitarian situation, taking into account protection issues/Do not harm the population;
- Cooperate with local administration and authorities< /p>

- Participate in reimbursement meetings and clusters upon request.

REQUIREMENTS FOR CANDIDATES:

Education: Higher education

Experiencework in humanitarian sector for at least 2 years

Knowledge of languages: Native Ukrainian, knowledge of English at the Intermediate level and above (required)

Knowledge ofIT programs: Experienced user of Microsoft Office package< /p>

Personal qualities: Responsibility, ability to work in a team, sociability, attention to details, punctuality, tact

TERMS JOB:

Place of work: office at the address: m. Dnipro, possible business trips to Dnipropetrovsk, Zaporizhia, Kharkiv, Mykolaiv regions.

Contract: fixed-term employment contract (according to Ukrainian legislation)

Type of employment : full-time employment

Salary: 1125 EUR gross (paid in hryvnias, according to the monthly exchange rate of the Bank of the European Union commission).

Additional: vacation 31 calendar days, paid family leave, life insurance.

Please send a resume and cover letter in English. 

Application deadline: January 13, 2025

______________________________________________________________________________________________

SOLIDARITES INTERNATIONAL (SI) is an international humanitarian NGO which, for more than 40 years, has been providing assistance to populations affected by armed conflicts and natural disasters by meeting their vital needs for food, water and shelter. Particularly involved in the fight against diseases linked to unsafe water, the first cause of death in the world, SI's interventions provide expertise in the field of access to drinking water, sanitation and hygiene promotion, but also in the essential area of ​​food security and livelihoods . Present in around twenty countries, SI's teams - 2000 people in total made up of expatriates, national staff, permanent staff at headquarters, and a few volunteers - work with professionalism and commitment while respecting cultures.

Solidarites International (SI) is determined to prevent and fight all typesof abuse – all act of exploitation, abuse and/or sexual harassment (SEAH) against members of beneficiary communities or collaborators, fraud, corruption, violation of persons and/or property, funding of activities harmful to human rights – that could be perpetrated in the frame of its interventions. SI implements a zero-tolerance policy regarding acts of SEAH.

Solidarites International is an equitable employer committed to find all forms of discrimination. SI will ever ask for any remuneration to take part in a recruitment process.

Under the supervision of the manager, the distribution officer will organize, manage and implement distribution to beneficiaries, in keeping with Solidarites procedures and standards.

DESCRIPTION OF THE POSITION:

Distribution

- Under the responsibility of the team leader, take part in logistical and administrative organization, planning, and preparation of distributions;

- Implement distribution using Solidarites International tools, in particular:

Take part in the census and registration of beneficiaries;

Implement site distribution;

Recruit and train daily workers;

Delegate daily worker site tasks according to the team Leader's instructions;

Supervise distribution to beneficiaries.

- Ensure that each registered, identified beneficiary has benefited from distributions;

- After distribution has taken place, calculate and confirm the number of households which benefited and the quantity of goods distributed;

- Gather and replace materials used during distribution;

- Respect Solidarites International's administrative procedures before, during, and after distribution.

Reporting/Communication

- Keep monitoring tools and files archived at the Solidarites International office, ensuring their availability to his/her manager;

- Archive distribution cards / censuses and lists of beneficiaries;

- Under the supervision of the manager, participate in the drafting of distribution reports:

Pass on any information regarding the distribution process;

Extract and pass on distribution statistics to the team supervisor and/or program manager.

- Take part in seminars and training workshops relating to distribution tasks and to goal attainment;

- Report to the team supervisor on the progress of activities and specific tasks assigned, problems encountered, the quality of relations with beneficiaries;

- Pass on any information or problems concerning his/her task, Solidarites International programs, or safety aspects;

- Act as a liaison with the local population and authorities in order to identify the needs, grievances and major events that could have potential consequences for Solidarites International activity;

- Analyze the humanitarian situation, taking protection problems into consideration/Do no Harm to the population;

- Collaborate with local administration and authorities;

- Take part in restitution meetings and clusters on request.

PROFILEFORSAKEN:

Study: Higher education

Experience in the humanitarian sector at least 2 years

Language : Ukrainian-native speaker, English at  intermediate level or higher (required)

IT : Proficient in using the Microsoft Office suite

Soft skills : Responsibility, ability to work in a team, communication skills, attention to detail, punctuality, tactfulness.

WORKING CONDITIONS:

Place of work: office at the address: Dnipro, possible business trips to Dnipro, Zaporizhzhia regions 

Contract: fixed term contract (according to Ukrainian legislation) 

Type of employment: full time

Salary:  1125 EURO gross (paid in UAH according to the monthly rate of the bank of the European Commission). 

Additionally:  paid vacation 31 calendar days, paid family leave, life insurance.

Thank to send your application with cover letter in English 

Deadline for submitting applications : 13/01/2025