Delivery Assistant (Assistant manager in an IT company) in TechMagic

We are looking for a talented Executive Assistant (Delivery Assistant) to join our team. If you have some previous IT experience and want to develop yourself in a management direction — apply for our vacancy. We consider candidates from Lviv

Requirements

• Strong communication and organizational skills.
• Understanding of main IT terminologies (front-end, back-end programming languages, and their frameworks; databases, clouds; task management process, main methodologies for development).
• Experience in HR, recruitment, project management, or other background in IT is a significant advantage.
• English proficiency at B2 level or higher.
• Proven ability to facilitate meetings and ensure productive outcomes.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Desire to grow into a management role.

Responsibilities

• Oversee and manage the company’s talent bench, ensuring team members are effectively allocated to projects based on their skills, preferences, and project requirements.
• Maintain up-to-date records of employees' skills and experiences.
• Collaborate with HR and Learning & Development departments to organize and implement programs for employee growth (e.g., Performance Appraisals, Knowledge Sharing), aligned with company needs.
• Coordinate and facilitate regular and ad-hoc meetings/events led by delivery managers (e.g., Retrospectives, Planning Sessions, Status Meetings). Ensure these meetings are efficient and align with company objectives.
• Manage documentation by preparing, distributing, and maintaining meeting minutes, project reports, and other relevant materials.
• Facilitate clear communication across internal teams and with clients, ensuring regular updates from the Delivery Units are provided promptly and accurately.
• Coordinate with the recruitment department to provide detailed requirements for vacancies and stay up-to-date with the status of open positions.

Interview stages

1. Interview with Recruiter
2. Test Task
3. Final interview with Recruiter and CTO

We offer

• Great environment for self-development: trainings, online courses, events compensation budget per employee, English classes, speaking club.
• Paid vacations and sick leaves, additional days off
• Wellness: Medical insurance/sports compensation/ health check-up
• Fun: budget for team lunches, branded gifts
• One of the best IT employers in Lviv based on DOU rating

__________

Ми шукаємо в нашу команду талановитого помічника керівника. Якщо у вас є досвід у ІТ і ви бажаєте розвиватися в управлінському напрямку — подавайте заявку на нашу вакансію.

Requirements

• Strong communication and organizational skills
< li>Understanding of basic IT terminologies (front-end, back-end programming languages ​​and their frameworks; databases, clouds; task management process, basic development methodologies)
• Experience in the field of personnel, recruitment, project management or other IT knowledge is a significant advantage
• English proficiency at B2 level and above
• Ability to multitask and prioritize tasks in a fast-paced environment

Responsibilities

• Supervision and managing the company's human resources, ensuring the effective allocation of team members to projects based on their skills, preferences and project requirements
• Maintaining up-to-date records of employee skills and experience
• Collaborating with the HR department and training and development department to organize and implement employee development programs (e.g. performance appraisals, knowledge sharing) aligned with company needs
• Coordinating and facilitating regular and ad hoc meetings/events conducted by delivery managers ( (e.g. retrospectives, planning sessions, status meetings)
• Documentation management, preparation, distribution and storage of meeting minutes, project reports and other relevant materials
• Promote clear communication between internal teams and clients, providing quick and accurate updates for delivery managers
• Coordinating work with the recruiting department with the goal of matching job requirements

Interview stages

1. Interview with the recruiter
2. Test task
3. Final interview with the recruiter and technical director

Our advantages

• Stable company with official salary;
• Paid vacation, sick leave, public holidays, relocation assistance;
• Health: health insurance/ compensation for sports activities/health check + flu vaccination;
• Education: excellent environment for self-development, which includes - trainings, English language courses, paid certifications;
• Entertainment: own football team, budget for joint lunches with the team, branded gifts;
• Flexible work schedule;
• Comfortable modern office.