Database specialist / Data Manager in The Right to Protection, CF

BF "Right to Protection" (Fund)is a charitable organization that focuses on providing assistance to internally displaced persons, persons in need of international protection, stateless persons, with an increased risk of statelessness and persons without documents. The Fund is an executive partner of the UNHCR and implements programs for the provision of direct legal assistance throughout Ukraine, promotes changes in the national legal framework, bringing it into line with international standards in the field of human rights.  

The position involves the possibility of remote work.

DUTIES AND LIABILITY

1. Management of databases and data collection tools

• Administers and maintains project databases (Google Sheets/Excel/CRM/other systems) according to project needs.

• Ensures consistency of data between sources (for example: CRM - registration sheets/dashboards).

using tools.

2. Data Cleaning & Deduplication

• Performs regular deduplication of beneficiaries/records (according to agreed uniqueness rules: phone/name/ID/field combinations).

• Prepares and maintains two versions of the base as needed: clean (cleared) andwith duplicates (with duplicates marked) — with logic/comments fixed.

• Identifies data errors (incomplete records, incorrect values, format violations, gaps in disaggregations) and coordinates their correction with responsible teams/focal points.

• Documents the rules, exceptions, and the approach to "reasonable duplicates" (e.g., the same phone for family members) to maintain methodology transparency.
  

3. Data Quality Assurance

• Implements basic quality control procedures: completeness, timeliness, consistency, validity, logical checks.

• Forms short, regular summaries of data quality (eg: % occupancy of key fields, number/types of errors, frequency of duplicates).

• Initiates brief briefings/reminders to input teams and suggests corrective actions as needed.
  

4. Analytics and consolidated reports

• Prepares analytical tables and summaries (pivot tables, aggregated slices, trends by periods/locations/disaggregations).

• Supports the preparation of dashboards/visualizations (Looker Studio/Sheets/other tools) in terms of data and their structure.

• Provides data for internal program needs and MEAL (progress monitoring, sampling planning, coverage verification).
  

5. Donor and project reporting (Data for Reporting)

• Fills or prepares data for donor reporting tables (according to agreed formats and deadlines).

• Maintains timely preparation of monthly/quarterly data sets for reporting (including data requests), ensuring consistency of figures with original sources.

• Ensures data traceability (the ability to trace where the indicator comes from and how it was calculated).
  

6. Standards, documentation and system development

• Develops/updates instructions and short SOPs/guides for working with databases, deduplication, data structures, beneficiary identification rules.

• Participates in the development of organizational data management standards and approaches to information security (within the role).

• If possible, offers automation solutions (for example: Power Query, scripts, templates, standardized validations), taking into account the realities of data quality and source availability.

EXPECTED WORK RESULTS

• Set up and maintained project database system: up-to-date registers/databases (CRM/Sheets/Excel) with a standardized structure of fields, disaggregations, directories and validation logic; defined identity rulesbeneficiaries (ID/OKB/CRM ID).

• Regular deduplication and “cleaning” of data: every month (or according to an agreed schedule) clean and with duplicates versions of the database are prepared, with transparent notes on "justified duplicates" and documented uniqueness methodology.

• Stable data quality (Data Quality Assurance): implemented and working completeness/timeliness/consistency/validity checks; monthly short DQA report/summary (key errors, % of critical fields filled, number of duplicates, progress in corrections) and agreed corrective actions with the teams. slices for management decisions: regular pivots/aggregations by periods, locations, programs and disaggregations; prepared datasets for MEAL/programs (coverage, progress, sample structure, uniqueness check).

• Timely prepared datasets for donor reporting: donor tables filled in agreed format and deadlines; prepared monthly/quarterly “reporting packs” (files, tables, explanations of indicators).

• Supported dashboards and reporting tools: current data sources for Looker Studio/Sheets; automated or semi-automated updates where possible (Power Query/templates/scripts).

• Documented standards and guidelines: updated/created short data management SOP/guide (base structure, rules data entry, deduplication, access rules, minimum DQA) used by teams in practice.

• Follow the Code of Conduct and Foundation Policies.
  

Minimum 2 years of experience in the field of data management / data analytics / database administration.

WE OFFER

R2P will offer the successful candidate:

• Competitive salary;

• The opportunity to work in one of the strongest Ukrainian human rights and humanitarian NGOs with a real impact on people's lives;

• Clearly structured support at the start (onboarding, mentoring, access to internal SOPs/guides and regular feedback); 

• Space for professional development and growth (participation in the development of approaches, work with various projects/donors, development of analytical and management skills, training if necessary);

• Modern work tools and processes (Kobo/CRM/dashboards, planning through Asana, transparent coordination); 

• Healthy team culture - partnership communication, mutual respect and supportive environment;

• Periodic psychological supervision with qualified professionals.

APPLICATION PROCESS

Send your resume to [email protected] with the title “Database specialist". Responses will be sent only to those persons who have been selected for an interview. Please do not call further.

Applications are accepted until February 15, 2026. If a suitable candidate is identified, the Fund reserves the right to terminate the competition early.