CVA&NFI Manager in Medair Ukraine

Dearcandidate,thank you for your interest in Medair's Ukraine Branch vacancy. Please note that only bilingual CVs are accepted for this position: Ukrainian and English.
Dear candidate, thank you for your attention to the Medair branch vacancy in Ukraine. br/> Please note that only bilingual resumes are accepted for this position: in Ukrainian and English.

Location:Based in Sumy city with potential travel to other project sites within Ukraine

Job Holder Reports to: CVA and NFI Project Manager

Reporting to Job Holder: strong>CVA & NFI Officers

Overall Purpose, responsibilities

Set-up and manage Medair's cash and NFI programming in Ukraine. This involves assessments of markets, training of staff, coordinating with other actors, support in developing and documenting processes and procedures and effectively managing and reporting on the project.

Project Overview

Medair is an international Christian humanitarian organization that provides emergency response to the most vulnerable people occurring amid conflict, disease, and disaster to ensure their life in dignity and hope. It launched its activities in Ukraine in early March 2022 as a result of the escalation of Russian military actions in Ukraine. Medair has implemented numerous interventions in various sectors, such as Shelter, Health, Cash and NFI, Case Management, WASH, Mental Health. Medair teams are located in the East, North and West of Ukraine to ensure a multi-sectoral approach to assistance. We are looking for a qualified professional to join us in supporting vulnerable communities.

MAJOR DUTIES AND RESPONSIBILITIES

Project Management - Training

•            Coordinate the assessment and monitoring of the markets in the regions.

•            Manage the assigned Cash assistance and distribution project(s) to meet the project objectives within budget and within the allotted time frame. Immediately report any operational concerns to the line manager, such as potential delays in meeting objectives, increased beneficiary needs, or budget discrepancies.

•            Train the staff involved in the cash and distribution activities and support the set-up in each location.

•            Monitor & supervise project activities.

•            Facilitate regular meetings to assist information sharing between projects staff, to ensure all staff members are aware of project objectives and current work plans, and to provide the opportunity for feedback.

•            Provide input into the integration of beneficiary participation and accountability in all aspects of the project.

•            Ensure accurate and timely reporting of activities according to Medair, donor, and timeframes and formats.

•            Creation or updating of ODK forms in Excel used for surveys to beneficiary households and post-distribution monitoring.

Financial Management

•           Oversee the collection and tracking of data related to cash payments and distribution to beneficiaries.

•            Manage the budget for the assigned project(s) and ensure all expenses are according to budget and meet the Medair standards with regard to financial management, including accountability and good governance.

•            Support the team where needed in the set-up and management of cash assistance and distribution modalities for the project, in alignment with the sector standards of the concerned banking institutions.

 Communication and Coordination

•            Develop appropriate, regular, transparent and supportive communication structures with the assigned team.

•            Liaise and develop relationships with other NGOs/UN agencies, local authority structures and other stakeholders. 

•            Attend coordination meetings, such as regional/oblast level meetings and other.

•            Ensure cross-checking of lists of potential beneficiaries with other agencies to avoid duplication of beneficiaries and overlap with other programmes.

 Quality Management

•            Ensure projects are implemented in line with donor requirements and in accordance with Medair, donor, country, and international standards.

•            Ensure the inclusion of multichannel feedback measures, data protection considerations, and security aspects to be implemented to avoid fraud and corruption as well as unintended effects.

PERSON SPECIFICATION

Qualification / Experience

Vocational qualification

Essential: Bachelor’s degree in management, development studies, economics, social work, or other relevant areas. Strong leadership skills and a supportive management style.

Desirable: Understanding of data collection principles, especially in cash and distribution programming. Strong knowledge of Project Management principles. Good report writing skills.

Work experience

Essential: Two years of post-qualification professional experience. Experience in report writing in English. 

Desirable: Project management & humanitarian experience.

Languages

Essential: Fluent in Ukrainian (written and spoken); good written and spoken English
Desirable: Excellent English

IT

Essential: Excellent computer skills (Word & Excel, Internet, e-mail writing). Technical aptitude to pick up digital data collection methods

Desirable: Advanced proficiency in Excel and database management. Experience using ODK software and creating XLS files

Driving license              

Desirable: Car driving license and willingness to drive in rural areas

Competencies

Motivation

Essential: Passionate about serving the most vulnerable. Self-motivated. Enthusiasm

Desirable: Desire to learn

Team-building

Essential: Team player with excellent interpersonal skills. Willing to supportothers and share workloads. Aptitude for capacity-building

Desirable: Previous experience working in a multicultural team. Experience in training/mentoring staff 

Adaptability

Essential: Capacity to work under pressure and manage personal stress levels. Ability to adapt communication strategies for different situations. Flexible and willing to perform other relevant tasks in order to facilitate the running of the project. Problem solver.

Desirable: Creative and open-minded problem solver with the ability to adapt and learn independently.

Technical expertise

Essential: Excellent communication skills, particularly in delivering clear and concise verbal instructions.

Desirable: Ability to translate between Ukrainian and English

Management and leadership

Essential: Strong time management and prioritization skills. Ability to present data clearly and accurately.

Desirable: Proficient in managing competing priorities and deadlines. Capable of conveying complex information in a clear and precise manner.

MEDAIR UKRAINE BRANCH strives to create diverse and inclusive workplaces and is an equal employment opportunity employer. For more detailed information, please contact us.

_________________________________________________________________________________________

Ця посада базується у м.Суми, з можливістю відряджень на інші проектні об'єкти в межах України. Підпорядковується керівнику проекту CVA та NFI та має у підпорядкуванні команду фахівців з організації надання соціально-побутової допомоги.

Загальна мета, обов'язки

Створення та управління програмами готівкового та нефінансового фінансування Medair в Україні. Це передбачає оцінку ринків, навчання персоналу, координацію з іншими учасниками, підтримку в розробці та документуванні процесів і процедур, а також ефективне управління проектом та звітування про нього.

Огляд проекту

Medair (Медейр) — це міжнародна християнська гуманітарна організація, яка надає екстрену допомогу найбільш уразливим людям, які опинилися в умовах конфлікту, хвороб і катастроф, щоб забезпечити їхнє життя в гідності та надії. Вона розпочала свою діяльність в Україні на початку березня 2022 року внаслідок ескалації військових дій Росії в Україні. Medair реалізувала численні заходи в різних секторах, таких як: житло, охорона здоров’я, готівка та нефінансова інформація, соціальний супровід, WASH, психічне здоров’я. Команди Medair розташовані на сході, півночі та заході України, щоб забезпечити багатосекторальний підхід до допомоги. Ми шукаємо кваліфікованого фахівця, який розділяє наші цінності, щоб приєднатися до нас у підтримці незахищених громад. 

ОСНОВНІ ОБОВ'ЯЗКИ ТА ВІДПОВІДАЛЬНІСТЬ

Управління проектами - Навчання

- Координувати оцінку та моніторинг ринків у регіонах.

- Керувати призначеними проектами з надання грошової допомоги та дистрибуції для досягнення цілей проекту в рамках бюджету та у встановлені строки. Негайно повідомляти лінійному менеджеру про будь-what operational problems, such as potential delays in achieving goals, increased needs of beneficiaries or inconsistencies in the budget.

- Train the staff involved in cash and distribution, and support the organization of work at each point.

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- Monitoring and supervision of project activities.

- Facilitation of regular meetings to exchange information between project employees, ensuring awareness of all staff about the project objectives and current work plans, as well as providing opportunities for feedback.

- Facilitate the integration of beneficiary participation and accountability in all aspects of the project.

- Ensuring accurate and timely activity reporting in accordance with Medair, donor deadlines and formats, as well as time frames and formats.

- Create or update ODK Excel forms used for surveys beneficiary households and post-distribution monitoring.

Financial Management

- Oversee the collection and tracking of data related to cash payments and distribution of funds between beneficiaries.

- Manage the budget of the project(s) and ensure that all expenditures meet the budget and Medair's financial management standards, including accountability and proper governance.

- If necessary, provide support to the team in the creation and management of financial assistance and methods of its distribution within the project in accordance with the industry standards of the relevant banking institutions.

Communication and coordination

- Develop appropriate, regular, transparent and supportive communication structures with the assigned team.

- Maintain contact and develop relationships with other NGOs / by UN agencies, local authorities and other stakeholders.

- Participate in coordination meetings such as regional/regional meetings and others.

- Ensure cross-checking of lists of potential beneficiaries with other institutions to avoid duplication of beneficiaries and overlap with other programs.

Communication and coordination

- Develop appropriate, regular, transparent and supportive communication structures with the assigned team.

- Liaise and develop relationships with other NGOs/UN agencies, local authorities and other stakeholders.

- Participate in coordination meetings such as regional/regional meetings and others.

- Ensure cross-checking of lists of potential beneficiaries with others institutions to avoid duplication of beneficiaries and overlap with other programs.

Quality Management

- Ensure projects are implemented in accordance with donor requirements and in accordance with Medair, donor, country and international standards.

- Ensure inclusion of multi-channel feedback measures, data protection considerations and security aspects to avoid fraud and corruption, as well as unforeseen consequences.

REQUIREMENTS FOR THE CANDIDATE

Qualification / experience< /p>

Professional qualifications

Required: Bachelor's degree in management, development studies, economics, social work or other relevant field. Strong leadership skills and supportive management style.

Desired: Understanding of data collection principles, particularly in the area of ​​cash payments and distribution programs. Deep knowledge of project management principles. Good report writing skills.

Work experience

Required: Two years post-qualification professional experience. Experience writing reports in English.

Desirable: Experience in project management and humanitarian experience.

Languages

Required: Fluency in the Ukrainian language (written and spoken); good written and spoken English

Desirable: Fluency in English

IT

Required: Excellent computer skills computer (Word and Excel, Internet, writing e-mail). Technical ability to select digital data collection methods

Desirable: Advanced Excel and database management skills. Experience using ODK software and creating XLS files

Driver's license

Desirable: Driver's license and willingness to drive in rural areas

Competencies

Motivation

Required: Passionate about serving the most vulnerable. Self-motivated. Enthusiasm

Desired: Willingness to learn

Team building

Required: Team player with excellent interpersonal skills. Willingness to support others and share workload. Ability to build potential

Desirable: Previous experience working in a multicultural team. Experience training/mentoring staff

Adaptability

Required: Ability to work under pressure and manage personal stress levels. Ability to adapt communication strategies to different situations. Flexibility and willingness to perform other relevant tasks to facilitate project implementation. Ability to solve problems.

Desirable: Creative and open to problem solving, able to adapt and learn independently.

Technical expertise

Required : Excellent communication skills, especially in providing clear and concise oral instructions.

Desirable: Ability to translate Ukrainian/English two-way

Manage and leadership

Required: Strong time management and prioritization skills. Ability to present data clearly and accurately.

Desirable: Ability to manage competing priorities and deadlines. Ability to convey complex information clearly and clearly.

MEDAIR UKRAINE BRANCH strives to create diverse and inclusive workplaces and is an equal employment opportunity employer. For more detailed information, please contact us.