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CONSORTIUM FINANCE MANAGER in ACTED

Posted more than 30 days ago

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ACTED

ACTED

0
0 reviews
Without experience
Kyiv
Full-time work

Translated by Google

ACTED is a French NGO founded in 1993 that supports vulnerable populations affected by humanitarian crises around the world. ACTED provides ongoing support to vulnerable communities by ensuring the sustainability of post-crisis interventions and preparedness for the long-term challenges facing populations to break the cycle of poverty, promote development and reduce vulnerability to disasters. Our employees are always ready to respond to emergency situations, support and restore sustainable deve

ACTED is a French NGO founded in 1993 that supports vulnerable populations affected by humanitarian crises around the world. ACTED provides ongoing support to vulnerable communities by ensuring the sustainability of post-crisis interventions and preparedness for the long-term challenges facing populations to break the cycle of poverty, promote development and reduce vulnerability to disasters. Our employees are always ready to respond to emergency situations, support and restore sustainable development through 450 projects in 43 countries.

Objectives

  1. Prepare, Consolidate and follow-up the Financial Internal Control tools and Financial Reporting for the Consortium Projects
  2. Under the CFM responsibility, lead all communications related to Consortium projects
  3. Build a strong Consortium Finance Team

DUTIES & RESPONSIBILITIES

1. Budget preparation and contractual review

a. Upon request of the CFM prepare budgets by gathering information from the relevant departments to consolidate budgets for project proposals according to project/mission needs and donor constraints; propose sufficient program and support budgets including mission’s investment plans in close link with country coordination. Ensure the financial feasibility of projects, respecting ACTED and donors' rules and deadlines

b. Whenever a new contract from a donor is received prepare a contract sheet clarifying all the financial rules applicable for the CFM validation (eligibility, flexibility, etc.), link it to the implementation plan

c. Before ACTED signs an agreement with an Implementing Partner:

  • support the IP Due Diligence Assessment Framework consolidation process
  • Check Grant Agreement with a Partner
  • Ensure preparing Financial Report Template for a Partner

2. Implementation and Follow-Up of Financial tools

2.1. Monthly TITANIC consolidation and review

a. Allocations (between the 10th and 15th of each month and upon request)

  1. Follow up of ACTED's resources allocation per project at country level
  2. Supervise accountancy procedures: filing of documents, allocation of expenses, voucher registration, balance checking, etc. for Consortium projects;
  3. Upon request, present a memo on the mission's resources allocations to the CFM;
  4. Update Daily payments file allocation based on the daily updates;
  5. b. Budget Control and Funding Structure (between the 10th and 15th of each month and upon request)

    1. Update the monthly BFU, CFU, DFU and share them with the CFM for validation
    2. Provide an analysis of ACTED resources to be funded on new proposal
    3. Identify funding gaps and risks
    4. Analyze gaps between planned budgets and actual expenses.
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    2.2. Financial Reporting preparation and support

    a. By the 15th of each month, control that the financial information from partners is accurate,complete and submitted on time for monthly and yearly closures

    b. Ensure the preparation of Financial Reports to donors, crosscheck allocation tables with the financial reports and update the allocation tables accordingly, if needed

    c. Plan, consolidate, draft & crosscheck with Project Development Department (PDD) and REACH teams financial reports when required (ad hoc, interim and final), respecting contractual deadlines and rules such as flexibility, eligibility and liquidation period, etc.

    d. Follow-up payments from donors and financial project close-out (contract liquidation)

    e. Ensure the review and control of partners’ financial reports and documentation

    f. For each partner’s report received, check the physical documentation and its consistency with the partner’s ledger, check the expenses allocations. Check that the partner’s expenses are correctly recorded in SAGA 

    g. To perform monthly meetings with implementing partners as a leading agency representative

    h. To prepare, check and submit monthly VAT reports to the authorities for VAT exempted projects;

    3. Participation to the Midyear and Annual Accounting Closures process

    a. Under the supervision of the CFM, support the preparation of the V1 Closure (PRATIC: Cleaning and lettering of advances, transfers, changes, checking of local instalments) to ensure that flows are closed in a timely manner

    b. Under the supervision of the CFM, support the preparation of the V2 Closure (ATROCE: Final reports, SAGA allocations checking, reallocations, instalments from donors and cash tracking, ACT review) to ensure a smooth freezing of the accounts

    c. Participate in audits for Consortium projects and lead on finance part on that

    4. Training and Capacity Building

    1. Ensure training of base finance staff on ACTED FLAT Procedures and tools
    2. Ensure trainings of ACTED partners under consortium projects
    3. Ensure trainings for Consortium finance team
    4. Facilitate line-managed staff’s performance evaluations based on agreed work plans and      deliverables, and/or job description. 
    5.  Support the finance and administration teams in the mastering of financial documents, accounting software SAGA:
    • Contribute to the global efficiency enhancement of the teams
    • Perform trainings on financial management to local partners 

    Увага! Згідно чинного законодавства, при працевлаштуванні військовозобов'язані громадяни України зобов'язані надати військово-облікові документи та оновити свої військово-облікові дані.


    Attention! Per current legislation, individuals subject to military service duty must provide updated military registration documents while being employed.

    Ми пропонуємо

    • Офіційне працевлаштування;
    • Regular revision of salaries;
    • 28 calendar days of vacation per year;
    • Friendly multicultural team;
    • Comfortable office in the central part of the city;
    • Career growth;
    • Medical insurance after the trial period (3 months).

    ______________________________________________________________________________

    "ACTED has a zero-tolerance approach to sexual exploitation , abuse and harassment (SEAH). Please note that any candidate offered a job will sign the Code of Conduct, and related policies, as part of their work contract. Misconduct can lead to dismissal.”

Translated by Google

Without experience
Kyiv
Full-time work
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