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Child Protection & MHPSS Program Assistant in Save the Children
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Save the Children
Save the Children International— a humanitarian organization with more than 100 years of history. Save the Children was founded in May 1919 in London. SCI has been working in Ukraine since 2014. It started its work in the territory of Donetsk region. Currently, SCI is expanding its activities to eight cities of Ukraine, and Dnipro is one of them. We work in the areas of education, child protection, overcoming child poverty, health care, and also carry out advocacy activities related to the protection of children's rights.
Purpose of the position
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The Child Protection and Mental Health and Psychosocial Support Programs Assistant will be responsible for supporting the logistics and administration of program implementation within an integrated portfolio of Child Protection Programs (CP), case management, Deinstitutionalization (DI)/Alternative Care (AC), (MHPSS) and gender equity/GBV program planning. She/he will also contribute to effective knowledge (information/data) management. An important aspect of this position is the ability to translate oral communication in English/Ukrainian languages in everyday situations, as well as perform minor written translation.
KEYSAND AREAS OF RESPONSIBILITY< strong>:
Logistics and administration of the program
- Participate in planning and organizing various activities and activities of the project, including trainings, events and workshops, as well as distribution of items for children and families.
- Under the direction of the project manager, coordinate work with various departments (HR department, finance department, supply department, etc.) to ensure timely and effective control, implementation and implementation of events.
- Perform such tasks as preparation of certificates, maintenance of lists of participants, communication with locations, preparation and packaging of materials, as well as other related tasks at the request of the manager. >
- Preparation of payment and purchase requests (including relevant documentation) for program activities, in coordination with relevant experts and in agreement with the project manager.
- Support the project manager in managing the team calendar and tracking movements between program locations , including accompanying documentation for business visits and trips.
Organization of work with information and knowledge
- Preparation of minutes of meetings to document discussions program team and other meetings as needed.
- Assist in organizing and labeling program team folders
- Support in documentation, paper reporting and office coordination as needed, including updating key dashboard trackers , training calendars and database.
- Assist the project manager in team communication and ensuring documentation is up-to-date.
- Maintain an up-to-date database of personnel and relevant external contacts (partners, interagency coordination coordinators and other interested parties)
- Support the onboarding of new employees by providing key information about the program, links to folders, familiarization with the program team and office
Translation
according to qualifications and position.QUALIFICATIONS AND EXPERIENCE
- Educational diploma, preferably higher
- Minimum 1 year of work in an administrative position
- Minimum 6 months of work experience as a translator is preferred
- Experience in the field of child protection, mental health and psychosocial support and/or gender equality/gender-specific programs is preferred violence.
- Knowledge or experience working in an NGO is desirable.
- Excellent interpersonal communication skills.
- Strong oral and written communication skills in English (required) and Russian/Ukrainian languages.
- Computer literacy (including practical skills in all Microsoft Office applications).
- Excellent attention to detail, organizational skills and care in handling confidential information
- Ability to work independently and proactively, interacting with individuals in different departments and in different locations/offices across Ukraine.
- Proven ability to work under pressure, handle a complex workload and effectively prioritize execution tasks
- Positive attitude and willingness to cooperate
- Motivation to learn and follow organizational processes and procedures
We offer:
- Official employment
- International working conditions
- Working day from 9 a.m. to 5 p.m.
- Location of the office in the center of Dnipro
Child Protection Policy:
We must ensure the safety of children, so our selection process involves rigorous background checks and reflects our commitment to protecting children from abuse.
Health and Safety:
All employees are expected to comply with our global anti-harassment policy.
Rdiversity, equity and inclusion:
SCI is committed to creating a truly inclusive, effective and representative organizational culture, promoting equity and diversity among its employees and eliminating unlawful discrimination.
Ready to hire an employee with a disability.
IfYou are interested in the vacancy, we are waiting for your feedback. A resume in English will be an advantage during consideration. Also, we will be grateful if you indicate the expected salary level and the level of English language proficiency.
Please note that we will only contact selected candidates for an interview. Written tests and interviews will be conducted on a rolling basis and the position will be closed upon confirmation of candidacy for the position.
Save the Children International is the humanitarian organization with more than 100 years of history. Save the Children was founded in May 1919 in London. SCI has been working in Ukraine since 2014. The Organization started its work in the territory of the Donetsk region. Currently, SCI is expanding its activities to eight cities of Ukraine, and Dnipro is one of them. We work in the directions of education, child protection, overcoming child poverty, and also, we have advocacy activities related to the protection of children's rights.
< p style="font-weight: 400; font-style: normal">ROLE PURPOSE: < /em>The CP & MHPSS Program Assistant will be responsible for supporting the logistics and administration of the program implementation across an integrated portfolio of Child Protection (CP), Case Management (CM), DI/AC, MHPSS and Gender Equality/GBV programming. She/he will also contribute to effective information and knowledge management. An important aspect of this role is the ability to translate spoken communication in everyday settings along with limited written translation. em>
KEY AREAS OF ACCOUNTABILITY:
Program logistics and administration?
- Contribute to planning and organizing of various project events and activities, including trainings, events and workshops as well as distributions of items for children and families?
- Under the guidance of the PM, coordinate with different departments (Human Resources, Finance, Supply Chain, etc.) to ensure timely and efficient follow up, delivery and implementation of activities?
- Carry out tasks such as preparing of certificates, managing participant lists, liaising with venues, preparing and packing of materials, and other related tasks as requested by the PM?
- Prepare payment and procurement requests (including related documentation) for program activities, in coordination with relevant Coordinators and with approval from PM?
- Support PM in managing team calendar and tracking movement across program locations, including supporting documentation for business visits and travel.
Information and Knowledge Management?
- Draft meeting minutes to document program team discussions and other meetings as needed?
- Support with organization and labelling of program team folders?
- Support with filing, paperwork and office coordination as needed, including updating the main dashboard trackers, training calendars and database?
- Assist PM in team communication and ensuring up to date documentation?
- Maintain up to data database of staff and relevant external contacts (partners, interagency coordination focal points and other stakeholders)?
- Supporting onboarding of new staff through sharing of key program information, links to folders, orientation to program team and office
Translation?
- Support with day to day spoken translation (English/Ukrainian) of meetings and conversations, both in person and remote, as well as limited written translation.
- Perform other duties as required in line with qualifications and position
QUALIFICATIONS AND EXPERIENCE?
- Certificate of education, higher level of education desirable? Minimum 1 year working in an administrative function?
- Minimum 6 months experience in translation desirable?
- Familiarity with child protection, MHPSS and/or gender equality/GBV programming desirable?
- Knowledge or experience of NGO work desirable?
- Excellent interpersonal skills?
- Strong verbal and written communication skills in English (required) and Russian/Ukrainian?
- Computer literate (including proven working knowledge of all Microsoft Office applications)?
- Excellent attention to detail, organizational skills and discretion with confidential information?
- Ability to work independently and proactively through engagement with individuals across departments and in multiple locations/offices across Ukraine?
- Proven ability to work under pressure, handle challenging workload and effectively prioritize tasks?
- Positive and collaborative attitude? Motivation to learn and follow organizational processes and procedures
We offer:
- Official employment
- International working conditions
- Working day from 9 a.m. to 5 p.m
- Location of the office in the center of Dnipro
Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Health and Safety:
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
Diversity, Equity and Inclusion:
SCI is committed to create a truly inclusive, effective and representative organizational culture, encouraging equity and diversity among its employees and eliminating unlawful discrimination.
Ready to hire an employee with disability.
If you are interested in the vacancy, we are looking forward for your response. A СV in English will be an advantage. Also, we will be grateful if you indicate the expected salary level and the level of English language proficiency.
