Chief Program Manager (Multisectoral) / Program Manager (Multisectoral) in SOLIDARITES INTERNATIONAL

SOLIDARITES INTERNATIONAL (SI) is an international humanitarian NGO which, for more than 40 years, has been providing assistance to populations affected by armed conflicts and natural disasters by meeting their vital needs for food, water and shelter. Particularly involved in the fight against diseases linked to unsafe water, the first cause of death in the world, SI's interventions provide expertise in the field of access to drinking water, sanitation and hygiene promotion, but also in the essential area of food security and livelihoods. Present in around twenty countries, SI's teams - 2000 people in total made up of expatriates, national staff, permanent staff at headquarters, and a few volunteers - work with professionalism and commitment while respecting cultures.

Solidarites International (SI) is determined to prevent and fight all type of abuse – all act of exploitation, abuse and/or sexual harassment (SEAH) against members of beneficiary communities or collaborators, fraud, corruption, violation of persons and/or property, funding of activities harmful to human rights – that could be perpetrated in the frame of its interventions. SI implements a zero-tolerance policy regarding acts of SEAH.

Solidarites International is an equitable employer committed to find all forms of discrimination. SI will never ask for any remuneration to take part in a recruitment process.

List of main activities:

Diagnosis and project design 

• Participate in the preparation and implementation of diagnostics
• Participate in the design and the financial dimension of the human and logistical programs to implement 
• Prepare the appendixes and technical chapters (of logical framework) of operation proposals 
• Implement activities in compliance with the annual business strategy, Solidarity International technical requirements, and donor criteria 

Implementation and operational monitoring 

• Plan and oversee the implementation of program activity that (s)he is responsible for, both on-time and within the set technical specifications
• Plan the WASH, shelter and distribution activities with the support Departments (administrative, logistics), according to objectives 
• Propose and develop indicators for monitoring WASH, shelter and distribution activities and context 
• Use management, activity, results, and context monitoring tools 
• Respect SI procedures 
• Provide support and advice to the logistics base for the purchase of materials specific to WASH, shelter and distribution activities
• Assess the relevance of activities, the effectiveness of interventions, and their appropriateness in light of changing circumstances and the needs of populations 
• Propose adjustments to programs if necessary 
• Ensure the achievement of results of the programs (s)he is responsible for 
• Supervise and support responsible business activity, monitor and evaluate implemented activities
• Anticipate the difficulties associated with conducting activities and help solve problems related to programs
• Propose program changes in activities according to the changing environment and indicators 
• In collaboration with the administrative service, contribute to the development of program budgets and track spending and budget forecasts 
• Develop the state of needs and the Treasury requests with activity managers  

Capitalization 

• Compose capitalization documents respecting SI tools 
• Prepare contracting reports before the end of his/her employment contract, and make them available to those interested in the mission and at headquarters 
• Guarantee the dissemination of technical documentation 

HRM      

• Participate in validating recruitment for the technical staff 
• Define, in conjunction with the administrative service, the requirements for the positions open for application, adapting Job Descriptions to professional guidelines if necessary 
• Welcome and brief new employees or volunteers working underneath him/her 
• Implement training related to operational requirements and the identified training needs 
• Manage/support the team working for him/her 
• Conduct workshops and regular or ad hoc meetings 
• Evaluate and assess the performances of his/her team members
• Identify potential changes in members of his/her team(s) and provide feedback to the Program Manager / HR Desk Reference
• Ensure his/her team’s compliance with safety regulations 

Reporting / communications / representation 

• Make known all information on the security situation or any event with a possible consequence on SI activities or team security 
• Write reports or appendixes relating to his/her reporting and or funding amendment activities 
• Ensure compliance with reporting deadlines and formats 
• Maintain a local operational communications network and good relationships with local and governmental authorities, donor representatives, UN agencies, and other international agencies 
• Assure Solidarites International’s representation in the meetings or forums concerning the program in his/her place of employment
• Represent SI on request and/or delegation 
• Respond to the requirements of Headquarters concerning specific needs 
• Prepare administrative paperwork to sign (MOU, hand over, etc) in conjunction with governmental authorities, communities, or partners 

PROFILE FORSAKEN

Studies: Technical diploma or certificate related to Water/Sanitation/Public Health or Building/civil engineering will be an asset.

 Experience: Experience onhumanitarian project management, partnerships and relations with National/Local Authorities. Experience on working in INGO or Local NGO. 

Language: English - C1 and above, Ukrainian

IT: Microsoft Office package/ Teams. 

Qualification: Experience on proposal and reporting writing. Knowledge of the humanitarian standards and donors' requirements.

Soft skills: Experience on team management and capacity building.

WORKING CONDITIONS

Place of work: Office in Central part of the Dnipro city, possible business trips to Dnipropetrovsk, Donetsk and Zaporizhzhia regions. 

Contract: fixed-term contract (according to Ukrainian legislation) 

Type of employment: full-time

Salary:  2380 EURO gross (paid in UAH according to the monthly rate of the bank of the European Commission). 

Additionally:  paid vacation 31 calendar days, life insurance. Attractiveness policy for relocated person. 

Thank you for sending your application with a cover letter only in English here.

 Deadline for submitting applications: 7th, November 2024

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Міжнародна Солідарність (SI) — міжнародна гуманітарна неурядова організація, яка понад 40 років надає допомогу населенню, яке постраждалому від збройних конфліктів і стихійних лих, забезпечуючи життєво важливі потреби в їжі, воді та житлі. Зокрема, SI бере участь у боротьбі з хворобами, пов’язаними з небезпечною водою, яка є одною з причин смерті у світію. SI надає експертизу у сфері доступу до питної води, покращенні умов санітарії та гігієні, а також у сфері продовольчої безпеки та засобів до існування. Присутні приблизно в двадцяти країнах команди SI — загалом 2000 осіб, які складаються з експаtriants, national staff, permanent staff at headquarters and volunteers — work with professionalism and dedication while respecting culture.

Solidarity International (SI) is committed to preventing and combating all forms of abuses - all acts of exploitation, abuse and/or sexual harassment (ZSEN) against members of the beneficiary communities, fraud, corruption, violation of the rights of persons and/or property, financing of activities that harm human rights - which can be carried out within the framework of its intervention. SI has a zero-tolerance policy for acts of discrimination.

International Solidarity is a fair employer committed to addressing all forms of discrimination. SI will never demand compensation for participating in the recruitment process.

KEY DUTIES:

• Participate in preparation and conducting diagnostics
• Participation in the development and financial dimension of human and material-technical programs for implementation
• Preparation of annexes and technical sections (logical scheme) of operational proposals
• Implement activities in accordance with the annual business strategy, technical requirements of "International Solidarity" and donor criteria

Implementation and operational monitoring

• Plan and monitor the implementation of the program activities for which he (she) is responsible, both on time and within the established technical specifications
• Planning of sanitation, accommodation and distribution activities together with supporting departments (administrative, logistics) as appropriate to tasks
• Propose and develop indicators to monitor activities in the field of sanitation, housing and distribution, as well as context
• Use tools to monitor management, activities, results and context
< li>Respect internal audit procedures
• Provide support and advice to the material and technical base regarding the procurement of materials necessary for activities in the field of sanitation, housing and distribution.
• Evaluate the relevance of measures, the effectiveness of interventions and their appropriateness in the light of changing circumstances and needs of the population
• Propose adjustments to programs if necessary
• Ensure achievement of results of programs for which he is responsible
• Supervise and support responsible business activity, monitor and evaluate implemented activities
• Anticipate difficulties related to the implementation of activities and help solve problems related to programs
• Propose changes in program activities in accordance with changing environment and indicators
• In cooperation with the administrative service, contribute to the development of program budgets and track expenditures and budget forecasts
• Develop the state of needs and requests to the Treasury together with activity managers

Capitalization

• Preparation of capitalization documents in accordance with the instruments of International Solidarity
• Preparation of reports on the execution of the contract before its expiration and providing to their stakeholders in the mission and at headquarters
• Ensuring the dissemination of technidocumentation

Management of human resources

• Participation in checking the correctness of the recruitment of technical personnel
• Determining, in cooperation with the administrative service, requirements for open vacancies, if necessary, adaptation of job instructions to professional standards
• Welcoming and instructing new employees or volunteers working under his/her leadership
• Conducting training related to operational requirements and identified training needs
• Managing/supporting the team working under his/her direction
• Conducting workshops and regular or one-off meetings
• Analyzing and evaluating the performance of tasks by members of his/her team
• Identifying potential changes in the team composition and providing feedback to the program manager / HR contact
• Ensuring that the team follows the rules of technology Security

Reporting / Communications / Representation

• Communicating all information related to the security situation or any event with possible consequences for the activities of International Solidarity or the security of the team
• Writing reports or annexes concerning his/her reporting or financial changes
• Ensuring compliance with reporting deadlines and formats
• Maintenance of a local operational communication network and good relations with local and state authorities, representatives of donors, UN agencies and other international organizations.
• Representation of International Solidarity at meetings or forums related to the program at the place of work
• Representation of International Solidarity at the request and/or on behalf of
• Responding to headquarters requests regarding specific needs
• Preparation of administrative documents for signing (Memorandum, Deed of transfer etc.) in cooperation with state bodies, communities or partners

REQUIREMENTS FOR CANDIDATES: Education :technical education related to Water/Sanitation/Health or Construction/Civil would be an advantage.

Experience: WaSH&Shelter project management and representation experience humanitarian cluster, partnerships and relations with national/local authorities

Knowledge of languages: English - C1 and above, Ukrainian.

Knowledge experience in writing proposals and reports. Knowledge of humanitarian standards and donor requirements.

Personalqualities: Team management experience.< /p>

TERMS WORK