CEO Assist/Operations Manager in WeSoftYou

Join the team of innovative high-end mobile & web development leaders! WeSoftYou works with impact-first companies from all around the globe, using a data-driven approach and continuously increasing our operational effectiveness. Our expertise includes product engineering for E-commerce, Social Media, HealthCare, E-learning, Mobility, etc.

WeSoftYou creates web and mobile solutions and custom B2B and B2C applications for various industries and business areas, including Healthcare, e-Learning, Retail, Web3, Fintech, and AdTech.

Role competencies:

Multitasking: Ability to perform multiple tasks simultaneously;

Proactivity: Initiative in problem prevention;

Flexibility: Quick adaptation to changing conditions;

Self-organization: Structured and consistent performance;

Autonomy: Independence in decision making.

👉 Required Background:

— 1+ years of experience in a similar role (Executive Assistant / Operations manager);

— Excellent written and verbal communication skills;

— Proficient with technology, including Word, Excel, and PowerPoint (willing to learn new software);

— Ability to prioritize tasks/objectives with strong organizational, and administrative skills;

— English — at least upper intermediate;

— Have strong ethical character and high attention to detail.

🚀 We expect you to perform such Responsibilities:

— Manage company’s operational files and procedures, prepare presentations;

— Create operational procedures and instructions, and control their execution;

— Managing CEO’s calendar, scheduling and prioritizing appointments, maintaining an events calendar, sending reminders;

— Handling correspondence — compose and edit letters, documents, and emails;

— Communicating with executives, employees, clients, and other external partners. Managing information flow in a timely and accurate manner;

— Create analytics and charts based on collected data, and present it to C-level;

— Manage workflow, keep track of tasks and deadlines, and handle special tasks assigned by C-level;

— Assisting with the preparation and following up on meetings and phone calls with scheduling follow-ups;

— Produce meeting notes, keep track of responsibilities, send reminders, etc.

— Provide process alignment of all functions of the firm.