BCP Equipment Specialist in DAI Global LLC

Lviv / Odesa

Resume submission process

All candidates must send a cover letter and an up-to-date resume (no more four pages) exclusively in English to the e-mail address [email protected]. Only selected candidates with relevant work experience will be invited to an interview.

PROJECT INFORMATION

Ukraine's efforts to win the future - leaving the full-scale war unleashed by Russia ready to accelerate its development as a sovereign, independent, democratic and prosperous state -  require a dynamic, inclusive economic recovery. Thanks to the partnership with the government and the active involvement of the private sector, the USAID Project has been supporting the economic growth and sustainability of Ukraine since 2018. After Russia's brutal invasion of Ukraine in February 2022 and the subsequent occupation of part of Ukraine, the USAID Project shifted the focus of its activities from the east of Ukraine to the development priorities of the entire country, which correspond to its urgent needs to improve export logistics and infrastructure.

GRAIN EXPORT LOGISTICS SUPPORT WITHIN THE INITIATIVE "AGRI-UKRAINE"

The "Economic Support of Ukraine" project is one of the key partners of USAID implementing the "Development of Agricultural Sustainability (hereinafter - AGRI-Ukraine)" initiative, the budget of which is 350 million dollars. This initiative was launched in 2022 with the aim of developing grain exports from Ukraine and overcoming the global food crisis, which was deepened by the war. As part of the AGRI-Ukraine initiative, the "Economic Support of Ukraine" project cooperates with state and private companies, investing in the transportation and transshipment of critically needed grain products.

INFRASTRUCTURE IMPROVEMENT

The "Economic Support of Ukraine" also directly supports the Government of Ukraine, including the State Agency for Reconstruction and Development of Infrastructure of Ukraine (SARDI), the State Customs Service and Ukrainian Railways, in the modernization of 42 Ukrainian checkpoints (BCP). A modern and more efficient border infrastructure and customs procedures will reduce export costs and increase export capacity, allowing Ukraine to scale trade and advance towards EU integration.

ENERGY SUPPORT AND RENEWAL

As one of USAID's most flexible activities responding to new and/or emergency needs, the USAID project is expanding its interventions that help Ukrainian businesses, communities, and individuals in the fall-winter period (September 2024 - December 2025). The goal is to minimize the impact on the population and economy of Ukraine, given the recent shortage of electricity. This is an adaptive component, and the USAID project can also respond to other emergency needs in the context of ongoing Russian aggression and attacks on Ukraine's critical infrastructure.

About the position

The Checkpoint Equipment Specialist will be a key member of the Infrastructure Improvement Team, responsible for coordinating the comprehensive procurement process of equipment and IT systems to enhance vehicle operational capacitycheckpoints. This role involves identifying, analyzing and assessing checkpoint needs, developing detailed terms of reference, conducting market assessments and preparing requests for proposals for procurement. The Equipment Specialist will manage end-user relationships, ensuring seamless delivery, installation and handover of equipment to checkpoints. In addition, the equipment specialist will participate in the preparation of project reports, document lessons learned and work closely with partners from the Government of Ukraine to ensure compliance of all procurement activities with the requirements of Ukrainian legislation. The position reports to the senior manager of checkpoint support and is based in Lviv or Odesa.

Responsibilities:

• Assessment and analysis of needs: Conducting an assessment of automotive checkpoints to determine the needs for equipment and IT systems, ensuring compliance with operational needs and project goals.
• Developing the scope of work for the request price proposals: development of detailed technical specifications for the purchase of equipment with a clear definition of requirements, results and deadlines to speed up the procurement process.
• Market assessment and supplier research: Conducting marketing research to identify potential suppliers, evaluate available solutions and ensure competitive and cost-effective procurement.
• Coordination of requests for tenders and the procurement process: Work closely with the procurement team to develop detailed requests for proposals, ensuring that all technical specifications are accurately reflected and supporting the evaluation of supplier proposals.
• Quality Management: Ensuring the quality of procured equipment by monitoring supplier performance and adherence to specifications during delivery and installation , coordinating with suppliers and end users to resolve any issues.
• End User Engagement: Liaising with end users at checkpoints to ensure purchased equipment meets operational needs, as well as facilitate necessary training or capacity building.
• Equipment delivery and installation coordination: Oversee the logistics of equipment delivery and installation at road checkpoints, ensuring efficient installation of equipment in accordance to specifications.
• Handover and Closeout: In collaboration with the Inventory team, coordinate the handover of equipment to checkpoints, proper documentation preparation, and facilitate a thorough closeout process with the Procurement and Inventory teams for of each procurement.
• Reporting and documentation: Facilitate regular reporting on procurement activities, providing updates on progress, challenges and key lessons learned for continuous improvement.
• Compliance and coordination with partners of the Government of Ukraine: Ensure that allprocurement activities comply with Ukrainian legislation and project guidelines, working closely with partners from the Government of Ukraine to ensure compliance with Ukrainian legislation.
• Coordination of work between teams: Work in close cooperation with cross-functional teams, such as procurement, finance, inventory and communications to ensure project objectives are met.

Qualifications:

• Bachelor's/Master's degree in logistics and transportation, supply management, business administration, engineering or related field.
• At least 5 years of experience in transportation and logistics, with a focus on complex equipment and IT systems . Experience working with government partners is highly desirable;
• Demonstrated professional experience working in the private or public sector; 
• Excellent communication skills with people at all levels of the organization and partners;
• Energetic, visionary and creative personality with high ethical standards and an appropriate professional image;
• Extremely good organized and self-directed person with good technical skills, analytical skills, judgment and a strong operational focus;
• Fluency in English and Ukrainian is a must.

WE OFFER

Duration of the employment contract: 12 months with the possibility of extension.

Benefits package:

• 28 calendar days of annual leave;
• 10 days of paid sick leave per year;
• Medical insurance for USAID project employees and their families;
• Life insurance for USAID project employees and one of a family member;
• Covering all travel expenses;
• Military reservation is possible and provided if you are on the appropriate military record

Date start date: October 2024

All qualified applicants will be eligible for employment regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status.

Summary submission deadline: December 19, 2024 .

ERA BACKGROUND

Ukraine's efforts to win the future – emerging from Russia's full-scale war ready to accelerate its development as a sovereign, independent, democratic, and prosperous state – require a dynamic, inclusive economic recovery. Through partnerships with the government and robust private sector engagement, ERA has supported economic growth and resilience in Ukraine since 2018.

Following Russia's brutal invasion of Ukraine in February 2022 and subsequent occupation of part of Ukraine, ERA shifted from its focus on Eastern Ukraine to cover development priorities across the country that address Ukraine's urgent needs in export logistics and infrastructural improvements.

AGRI-UKRAINE GRAIN EXPORT LOGISTICS

USAID's Economic Resilience Activity ( ERA) is one of USAID’s core partners implementing the $350 million Agriculture Resilience Initiative – Ukraine (AGRI-Ukraine) that was established in 2022 to bolster Ukrainian agricultural exports and alleviate the global food security crisis exacerbated by the war. Under AGRI-Ukraine, ERA partners with public and private companies to complement and leverage urgently-needed grain transportation and transshipment investments.

INFRASTRUCTURAL IMPROVEMENTS

ERA also directly supports the Government of Ukraine, including the State Agency for Restoration and Development of Infrastructure of Ukraine (SARDI), the State Customs Service and Ukrainian Railways, to upgrade 42 of Ukraine’s border crossing points (BCPs). Modern and more efficient border infrastructure and customs procedures will reduce export costs and increase export capacity, enabling Ukraine to scale trade and advance its path to EU integration.

ENERGY AND EMERGENCY RESPONSE (EER) SUPPORT 

As one of USAID’s most flexible activities that responds to emerging and/or emergency needs, ERA is expanding its interventions that assist Ukraine businesses, communities or individuals in the fall and winter (September 2024-December 2025). The goal is to minimize the impact on the Ukrainian people and economy given recent power deficits. This is an adaptive component and ERA may also need to respond to other emergency needs in the face of ongoing Russian aggression and attacks on Ukraine’s critical infrastructure.

JOB OVERVIEW 

The BCP Equipment Specialist will be a key member of ERA's BCP Support Team, responsible for coordinating the end-to-end procurement process for equipment and IT systems to enhance the operational capacity of road border crossing points (BCPs). This role involves identifying, assessing, and evaluating the needs of BCPs, developing detailed scopes of work (SOW), conducting market assessments, and preparing Requests for Proposals (RFPs) for procurement. The Equipment Specialist will manage relationships with end users, ensuring the smooth delivery, installation, and handover of equipment to BCPs. In addition, the Equipment Specialist will contribute to project reporting, documenting lessons learned, and work closely with Government of Ukraine (GoU) partners to ensure that all procurement activities align with Ukrainian legal requirements. The position reportto the Senior Manager for BCP Support and is based in Lviv or Odesa.

RESPONSIBILITIES:

• Needs Assessment and Analysis: Conduct assessments of road BCPs to identify equipment and IT system needs, ensuring alignment with operational requirements and project objectives.
• Develop Scopes of Work for RFP: Draft detailed technical specifications for equipment procurement, clearly defining requirements, deliverables, and timelines to expedite the procurement process.
• Market Assessments and Vendor Research: Conduct market research to identify potential vendors, evaluate available solutions, and ensure competitive and cost-effective procurement.
• Coordinate RFPs and Procurement Process: Collaborate closely with the Procurement team to develop detailed Requests for Proposals (RFPs), ensure all technical specifications are accurately reflected, and support the evaluation of vendor submissions.
• Quality Management: Ensure the quality of procured equipment by monitoring vendor performance and compliance with specifications during delivery and installation, coordinating with vendors and end users to address any issues.
• End User Engagement: Liaise with end users at BCPs to ensure that procured equipment meets operational needs and facilitate any necessary training or capacity building.
• Coordinate Equipment Delivery and Installation: Oversee the logistics of equipment delivery and installation at road BCPs, ensuring that installations are carried out efficiently and in line with specifications.
• Handover and Closeout: in cooperation with Inventory Team coordinate the handover of equipment to BCPs, proper documentation preparation, and facilitate with Procurement and Inventory teams  a thorough closeout process for each procurement activity.
• Reporting and Documentation: Contribute to regular reporting on procurement activities, providing updates on progress, challenges, and key lessons learned for continuous improvement.
• Compliance and Coordination with GoU Partners: Ensure all procurement activities comply with Ukrainian regulations and project guidelines, working closely with Government of Ukraine (GoU) partners to ensure compliance with Ukrainian legislation.
• Cross-Team Coordination: Work in close collaboration with cross-functional teams such as Procurement, Finance, Inventory, and Communications to ensure alignment with project objectives.

QUALIFICATIONS

• BA/MA degree in Logistics and Transportation, Supply Chain Management, Business Administration, Engineering, or a related field.
• At least 5 years of experience in transportation and logistics, with a focus on complex equipment and IT systems. Experience working with government partners is highly desirable;
• Demonstrated professional experience in the private or public sector; 
• Excellent communication skills with people at all levels of an organization and partners;
• An energetic, forward-thinking, and creative individual with high ethical standards and appropriate professional image;
• An extremely well-organized and self-directed individual with sound technical skills, analytical ability, good judgment, and strong operational focus;
• Fluency in English and Ukrainian is required.

JOB EXPECTATIONS:

In this position, you are expected to share the DAI four core values: 

• Integrity: commit to civil and ethical behavior, play by the rules, and do the right thing; 
• Responsibility: be accountable to clients, partners, grant recipients, beneficiaries, colleagues, and communities where we work. If you fall short, you own up, fix the problem,and get it right the next time;
• Excellence: adhere to the highest technical and professional standards in innovation, learning, and service;
• Global Citizenship: respect the cultural diversity and treat everyone everywhere with professionalism and dignity to make the world a better place. 

WE OFFER

Contract length: 12-month employment agreement with a possibility of extension.

Benefits Package:

• 28 calendar days of annual leave
• 10 days of internal well-being paid leave per annum
• Medical Insurance for ERA staff and their families
• Life Insurance for ERA staff
• Coverage of all expenses for the business trips
• Military reservation is possible and granted if you are on a relevant military register

Start date: October 2024

Application process

All applicants must send a cover letter and updated CV (no longer than four pages) in English to [email protected] 

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or status as a protected veteran.

Closing date for applications: September 19, 2024.

For further information about DAI GLOBAL LLC, please consult our website era-ukraine.org.ua.