Base Coordinator in Terre des hommes Ukraine

Base Coordinator

 Terre des hommes is looking for a proactive, energetic, and organised Base Coordinator, to join its team in Kharkiv city, to support in the implementation of its projects. If you are looking for a meaningful job that will make a lasting impact on the lives of children, we want to meet you.  

 Start date: As soon as possible 

Contract: 12 months (with possibility of extension)

Probation period: 3 months

Remuneration package: Attractive salary, private health insurance and life insurance against accidents

Location: Kharkiv city 

Deadline for applications: Recruitment will be ongoing until position is occupied

WHAT WE DO, IN EUROPE AND UKRAINE

Terre des hommes (Tdh) is the leading Swiss organisation for children’s aid. Since 1960, Tdh has helped build a better future for children and youth, especially those most exposed to risks, making an impact with innovative and sustainable solutions. Working in more than 30 countries, Tdh focuses on maternal and child health, migration and access to justice for children.

In Ukraine, since 2015, Tdh has been providing a variety of services to children, youth and their families in the conflict-affected area, with a special focus on psychosocial support. For more information, please check https://www.tdh.ch/en https://tdh-ukraine.org/en www.facebook.com/TdhUkraine/ 

ROLE DESCRIPTION 

This role has an area focus and ensures compliance to Tdh procedures and guidelines within the area. The role contributes to guide working processes within office according to the principles, policies and standards of Tdh, which are translated into action plans and day-to-day tasks. The role provides support and/or technical guidance to base operations.

Under the supervision Deputy Head of Delegation (Deputy Country Director) the Base Coordinator will coordinate, facilitate, and administer the smooth running of office(s) assigned to them. S/he will coordinate tasks which crosscut and falls within other departments like HR, Finance, Logistic and Programs, through respective focal points and in line with Tdh`s Ukraine policies and procedures.

MAIN RESPONSIBILITIES 

• Leads area activities and create results which impacts the area thought the direct management of the staff operational procedures at the assigned base.
• Enables and oversees the implementation of policies or activities of short-term and operational nature within the area of operation.
• Enables a productive and accountable relationship with beneficiaries, communities’ leaders, representatives, relevant governmental authorities, NGOs, and initiative groups.
• Weekly, liaise with his/her line manager and provide updates on pending tasks.
• Meet and greet office visitors, as and when required.
• Facilitate translations, including writing official letters and printing documents/forms.
• Manage and collect complaints and submit them to the SMT (senior management team).
• Facilitate and coordinate weekly meetings, among support staff within his/her respective office(s).
• Handle employee grievances and disciplinary issues; Impartial mediation in disciplinary procedures.
• People management of direct reports.
• Raising of necessary requests for the office needs and supplies, such as stationery and cleaning materials etc.
• Submit monthly cash requests.
• Support and mentor staff members by identifying clear deliverables and providing trainings.
• Ensure all maintenance work that is required at the office is carried out by general duties staff.
• Assign and manage accommodation for visitors and permanent staff at his/her location.
• Any other duties, as requested by line Manager. 

YOUR PROFILE 

To be successful in this role we expect you to have previous base coordination experience in complex and volatile environment with a minimum of 3 years’ experience overseeing humanitarian and early recovery multi-sector, multi-donor programmes.

Moreover, we also expect the following:

Key Qualifications and Experience required 

• Master’s degree or equivalent in social sciences, law, economics or similar area (preferably with a focus on management)
• At least 3 years' experience in people management
• Strong leadership skills and a competence in people management
• Practical and extensive organizational, Human Resources and administration management
• External stakeholder management (especially with local authorities)
• Experience with relevant donor guidelines
• Good reporting capacity
• Excellent skills in MS Word, Excel, and PowerPoint
• Good working knowledge of ITC technologies (related software, phone, email, the internet) and computer applications (e.g. MS Office, Teams)
• Professional working level in written and spoken English and Ukrainian language is required. French will be an asset. 

Personal competencies:

• Excellent interpersonal communication, ability to communicate effectively on culturally sensitive issues to diverse audiences
• Ability to be proactive and work independently
• Ability to operate in a high stress and unpredictable environment
• High level of discretion, integrity and sense of tone
• Stress-resistance and good self-organizational skills
• Ability to work effectively in a fast-paced and dynamic environment, handling multiple priorities
• Strong analytical and problem-solving skills, with attention to detail.

Desirable

• Experience managing several bases/offices simultaneously.
• Previous experiences in Protection, Cash and Shelter sectors.

Employment conditions 

• Full-time position with 40-hours working week. The contract duration is 1 year with possibility of extension. Considering peculiarities of duties regular presence in the office is required (with possible remote working days upon arranged schedule).

Application

• Application comprising of the candidate's CV and a cover letter in the English language explaining the motivation to apply for the job is to be sent to until COB 02.12.2024, Monday.
• By sending the application the candidate gives the consent for the personal data processing for recruitment processes solely.
• Only shortlisted candidates will be contacted for the next stages of the recruitment process. 

TO APPLY: 

Qualified applicants are encouraged to submit their application (CV and motivation in English) to [email protected]  mention in the title of the email the position “Base Coordinator”.

Child Safeguarding Policy: 

To commit to respect Tdh Risk Management Policies including Child Safeguarding Policy, Safety and Security Policy and Anti-Fraud/Corruption Policy, Whistle Blowing Policy. 

GDPR compliance:

By sending your application, you agree that your personal data will be used in the recruitment process. All the documents we will request in different steps of the recruitment process will only be used for this purpose. 

All staff involved in recruitment and selection are aware that data protection rules apply, and that personal information will be treated confidentially. According to our policy, we will keep your application documents for the period of the recruitment only. 

Due to an anticipated high number of applications, Tdh is not in a position to respond to every applicant individually. Please note that only short-listed candidates will be contacted for the first interview.