Award and Partnership Assistant / Award & Partnership Assistant in Save the Children

Save the Children International-a humanitarian organization with more than 100 years of history. Save the Children was founded in May 1919 in London. SCI has been operating in Ukraine since 2014. It has begun its work in the Donetsk region. Currently, SCI is expanding its activities to eight cities in Ukraine. We work in the fields of education, protection of children, overcoming children's poverty, health care, as well as advocacy related to the protection of children's rights. Normal; This position involves compliance with donors, assistance in the preparation of financial and narrative reporting, keeping documentation on awards and partnerships, as well as providing administrative support to strengthen Save the Children. implementation of programs / operations, finances and department of awards and partnerships of the head office to maintain up -to -date information on awards and partnerships and provide timely reports. This position also involves supporting partnerships, tracking compliance with the requirements and building the potential of partners. graph. Management of Information on Rewards and Partnerships

• keeping and updating the reward management system (AMS) with appropriate documentation on awards and partnership Contracts.
• track and update dates for submission of donors and partners at AMS and provide timely downloading reports. Updated tracker active partnerships, providing registration of all agreements, financial and narrative reports. Reporting and compliance with the requirements
  • assist in the preparation of financial and narrative reports for donor awards and partnerships, providing compliance with internal processes. Style = "font-style: normal; font-weight: 400"> assist in the analysis and verification of partners' financial and software reports, identify samplesLemas with compliance with requirements and notify the expert about problems that cause concern. style = "font-style: normal; font-weight: 400"> 3. Partnership Coordination and Building Potential
    • Support for partnerships and seminars, helping to strengthen the potential of local partners in the field of reward management, financial reporting and compliance with donor requirements. FONT-WIGHT: 400 "> Technical and Meal Team Coordination to provide partners with active project monitoring, evaluation and training.

    act as a contact person for communication between software teams, financial teams and partners, providing effective coordination. Style = "font-style: normal; font-weight: 400"> assist in the preparation and design of correspondence concerning awards, partnerships and communication with donors. Reflections on compliance with requirements, terms of reporting and changes in awards. FONT-WIGHT: 400 "> Responsibility:

    • Provides proper documentation and archiving of all materials concerning awards and partnerships. FONT-Weight: 400 "> Ambition:
      • Set clear goals and assumes responsibility for professional development.
      • Seeks learning opportunities and helps to improve the team. FONT-Weight: 400 "> Collaboration:
        • Effectively works in teams and with partners, contributing to a culture of cooperation. FONT-Weight: 400 "> values ​​variety and maintains respectful relationships with all stakeholders.

        Creativity:

        • determines the opportunities for improving processes and efficiency of managing awards and partnerships. FONT-Weight: 400 "> offers solutions to solve problems in reporting and compliance. FONT-Weight: 400 "> Integrity:
          • Follows the values ​​and policies of Save the Children, providing transparency in all actions. FONT-Weight: 400 "> Keeps privacy and provides data safety in awards and partnership processes. FONT-Weight: 400 "> Qualification:
            • Bachelor's Degree in Business Administration, International Development, Finance, Political Science or Related Disciplines. to the medium funded by donors.

            Experience and Skills:

            Required:

            Strong organizational skills and attention to detail, the ability to manage several tasks at the same time. FONT-Weight: 400 "> Good communication skills in English (in writing and orally), including experience in preparing reports and coordination with several stakeholders.
            • Microsoft Office (Word, Excel, PowerPoint) and experience in working with reward management or financial monitoring systems. FONT-Weight: 400 "> The ability to work effectively in the intercultural environment and maintain professional relationships with partners and colleagues.
            • Strong Problem Skills and the ability to proactively identify and eliminate problems. FONT-Weight: 400 "> Desirable:
              Familiarity with the Rules of Basic Donors (for example, Danida, ECHO, BHA, UNOCHA).
              • Humanitarian Experience or Development Programs.
              • Knowledge of Ukrainian and/or Russian will be an advantage.

              We offer:

              • Official employment
              • International working conditions
              • " 400 "> Health Insurance from the first working day

              equal opportunities

              the person who holds this position is obliged to perform their duties in accordance with the policy and process of SCI: 400; FONT-STYLE: Normal "> Children's protection policy:

              We must guarantee the safety of children, so our selection process provides a strict data check and reflects our obligation to protect children from violence.

              health and safety:

              It is expected that all employees will perform their duties in accordance with our global policy to combat persecution.

              Ready to hire a disabled worker. FONT-STYLE: Normal "/> > It is expected that all employees will perform their duties in accordance with our global policy to combat persecution. FONT-STYLE: Normal "> Role Purpose:

              The Award & Partnership Assistant Is a Key Support Role Responsible for Assisting the Award & Partnership Coordinator in Managing Awards Andranershipships WitHin WitHin. Role Enseures Compliance with Donor Requirements, Assists in Financial and Narrative Reporting, Maintains Award and Partnership Records, and Provides Adminstrati Partnerships.

              The Assistant Will Work Closely with The Program Immplement Submissions of Reports. FONT-Weight: 400 "> In the Event of a Majoor Humanitarian Emergency, The Role Holder May Be Require to Work Outside the Normal Role Profile and Be Available Ton. style = "font-style: normal; FONT-Weight: 400 ">
              Key Areas of Accountability:

              1. Award & Partnership Information Management

              • Maintain and update Award Management System (AMS) with relevant award and partnership documentation, including agreements, partner reports, procurement plans, amendments, and closeout documents.
              • Track and update donor and partner report submission dates in AMS and ensure timely uploads of submitted reports.
              • Support the maintenance of an updated tracker of active partnerships, ensuring all agreements, financial reports, and narrative reports are recorded.

              2. Reporting & Compliance Support

              • Assist in preparing financial and narrative reports for donor awards and partnership agreements, ensuring alignment with Save the Children’s internal processes and donor requirements.
              • Support the review and verification of partner financial and programmatic reports, identifying compliance issues and flagging concerns to the Coordinator.
              • Liaise with the country office award and partnership teams to ensure donor guidelines, compliance requirements, and reporting templates are updated and accessible to all stakeholders.

              3. Partnership Coordination & Capacity Building

              • Assist in the onboarding of new partners, ensuring all necessary due diligence assessments, MoUs, and agreements are completed in compliance with Save the Children’s standards.
              • Support partner training sessions and workshops, helping to strengthen local partners’ capacity in award management, financial reporting, and donor compliance.
              • Coordinate with technical and MEAL teams to ensure partners are actively engaged in project monitoring, evaluation, and learning activities.

              4. Administrative & Logistical Support

              • Provide logistical support for award and partnership meetings, including scheduling, agenda preparation, and minute-taking.
              • Assist in organizing and documenting award and partnership kick-off meetings and regular review meetings at the Area Office level.
              • Support procurement, contract administration, and payment processing related to partnership activities.

              5. Communication & Coordination

              • Act as a focal point for communication between program teams, finance teams, and partners, ensuring smooth coordination and timely issue resolution.
              • Assist in drafting and formatting correspondence related to awards, partnerships, and donor communications.
              • Facilitate information flow between Area Office and Country Office teams regarding compliance updates, reporting deadlines, and award modifications.

              SKILLS AND BEHAVIOURS (SCI Values in Practice):

              Accountability:

              • Takes ownership of tasks, ensuring deadlines and deliverables are met.
              • Ensures proper documentation and filing of all relevant award and partnership materials.

              Ambition:

              • Sets clear goals and takes responsibility for professional growth.
              • Seeks learning opportunities and contributes to team improvements.

              Collaboration:

              • Works effectively across teams and with partners, fostering a culture of cooperation.
              • Values diversity and maintains respectful relationships with all stakeholders.

              Creativity:

              • Identifies opportunities to improve processes and efficiency in award and partnership management.
              • Proposes solutions to challenges in reporting and compliance.

              Integrity:

              • Upholds Save the Children’s values and policies, ensuring transparency in all actions.
              • Maintains confidentiality and ensures data security in award and partnership processes.

              QUALIFICATION:

              • Bachelor’s degree in Business Administration, International Development, Finance, Political Science, or a related field.
              • Minimum 1-2 years of experience in award management, partnership coordination, finance, or administration, preferably within an NGO or donor-funded environment.

              EXPERIENCE AND SKILLS

              Essential:

              • Strong organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously.
              • Good English communication skills (written and verbal), including experience in preparing reports and coordinating with multiple stakeholders.
              • Proficiency in Microsoft Office (Word, Excel, PowerPoint) and experience with award management or financial tracking systems.
              • Ability to work effectively in a cross-cultural environment and maintain professional relationships with partners and colleagues.
              • Strong problem-solving skills and ability to proactively identify and address issues.

              Desirable:

              • Familiarity with major donor regulations (e.g., DANIDA, ECHO, BHA, UNOCHA).
              • Experience working in humanitarian or development programs.
              • Knowledge of Ukrainian and/or Russian languages is an advantage.

              We offer:

              • Official employment
              • International working conditions
              • Working day from 09:00 - 17:00
              • Health insurance from the first working day

              Equal Opportunities 

              The post holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

              Child Safeguarding:

              We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

              Health and Safety

              The post holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

              If you have an interest in this position, we look forward to receiving your feedback. A CV in English is a mandatory requirement for consideration. We would also be grateful if you could indicate your expected salary and level of English.

              We are willing to hire an employee with a disability. 
              All employees are expected to perform their duties in accordance with our global anti-harassment policy.