Assistant project manager in Karitas Ukrayini, Mizhnarodniy Blagodiyniy Fond

Location:Kyiv, Lviv

ICF "Caritas of Ukraine" is looking for a Project Manager Assistant,

" Responding to the critical situation of IDPs and the affected local population: strengthening communities in the eastern and western regions of Ukraine".

Responsibilities:

• Planning of project works, monitoring and control of compliance with plans.   
• Control of execution of project tasks and assignments.   
• Logistics of events.  
• Collection and processing of information regarding project progress, challenges and possible risks of project implementation or achievement of project goals.   
• Controlling the actions of project team members in order to find and eliminate the causes of failure in the project implementation process.   
• Preparation of project reporting in various sections based on data provided by members of the project team.   
• Help in collecting success stories, photo and video reports for internal and external reporting.   
• Monitoring visits to each project location followed by preparation of reports on achievement of project performance indicators and recommendations for improvement.   
• Organization, maintenance of internal and external document flow of the project.   
• Translation of project documentation from/to English.   
• Organization of meetings, preparation of presentations, keeping minutes.   
• Assisting the project manager in the development of project documentation.   
• Administration of project documentation (drafting of documents, updates,
• verification, coordination support) and control of its implementation.   
• Management and maintenance of the project library in an up-to-date state, control of its availability of complete project documentation.   
• Assistance in the preparation of a package of documents necessary for concluding and
• fulfilling contracts with donors.   
• Maintenance of project archive.  
• Cooperation with the network of Caritas organizations.  

Requirements:

• Full higher education.
• Work experience in non-governmental public associations from the 1st year.
• Experience of working in projects with social services and repair works.
• Knowledge of languages: Ukrainian - fluent, English – B1 (Intermediate+).
• Knowledge of Microsoft Office programs: Word, Excel, PowerPoint, Outlook, Teams at the level of a confident user.

Personal qualities and skills:

• Proactivity and promptness in solving operational issues
• Attention to details
• High level of organization, persistence and consistency
• Readiness for flexibility in communications andabout routine work
• Ability to plan and prioritize work
• Responsibility and systematization
• Ability to learn quickly

We offer:

• official employment
• competitive salary level
• resources needed to perform assigned tasks
• opportunity for professional growth
• the opportunity to be part of a team of a large network of Charitable Organizations

We offer more than just a job - with us you have the opportunity to develop and join qualitative changes in society!

Caritas of Ukraine strives to create and maintain an environment that promotes the basic value of human dignity and prevents harassment, abuse and exploitation its employees, partners and beneficiaries.

A candidate for this position must familiarize himself with the policies and procedures of the Security System and the Code of Conduct for employees before the interview. The policies and procedures can be found on our website: https://caritas.ua/sfg/

Please note that this position requires a number of background checks, including reference checks from previous employers and criminal record checks.

If you have successful relevant experience and meet the job requirements, please submit your resume and motivation letter to the email address: [email protected]

The deadline for reviewing your resume is from 1 to several weeks before the vacancy closes. Please note that for your resume to be considered, it is important that your experience, skills, and motivation to join our team (specified in the motivation letter) match job description.