Assistant in Takeda

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Job Description

Job Title: Assistant

Location: Kyiv, Ukraine

About the role: 

Providing effective, clear, timely organizational support to employees of the regulatory affairs department and the administrative department

Direct reporting to the Administration Lead, functional subordination to the Regulatory Affairs Lead

How you will contribute: 

• Contracts processing in Company’s systems
• Payments support: PO creation, sending for payment, payment monitoring, payment closing, PO closing, accruals
• Documents printing and stamping for submission
• Scanning of original documents received from HAs, MAHs and manufacturing sites and placing them on agreed locations (electronic and paper)
• Preparation of the documents for the receipt of originals (in paper)
• Logistic with original documents:  SEC, State inspectorate, State Laboratories, banc
• Preparation of the documents for the submission to State Inspectorate database after the receipt of originals
• Managing courier services:
  • collecting post to send, preparing shipment documents, handing the post to a courier
  • receiving the post, distributing the post
  • managing incoming/outcoming post

What you bring to Takeda: 

Critical Skills and Competencies

• Attention to detail,
• Ability to organize own working day,
• Vigilance in working with documents,
• Punctuality,
• Responsibility,
• Ability to work in a team,
• Initiative and involvement,
• Change management.

Experience and Education

• Bachelor’s degree
• Experience in a similar position from 1 year (preferable)
• English – Intermediate level
• Experienced user of MS Office programs

More about us:

At Takeda, we are transforming patient care through the development of novel specialty pharmaceuticals and best in class patient support programs. Takeda is a patient-focused company that will inspire and empower you to grow through life-changing work.

Certified as a Global Top Employer, Takeda offers stimulating careers, encourages innovation, and strives for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world.

Empowering our people to shine:

Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees andapplicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.

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