Archivist in lifecell

We are looking for an Archivistto join our team lifecell archive, ensuring accounting, preservation and destruction of the Company's archival documentation in accordance with the current legislation of Ukraine. 

Functional duties:

1. Participation in the development and implementation project systems of electronic document circulation and electronic archive of documents. 
2. As an administrator of electronic document management systems and processes: administrative coordination and support; initiating and coordinating the implementation of new functionality and changes in electronic document management and electronic archive systems. 
3. Monitoring of the number of documents signed in the system for the period and signing of monthly Acts with the contractor. Informing colleagues in case of errors.
4. Participate in the development of the nomenclature of cases, deadlines and rules for storing and destroying documents. 
5. Control the timeliness of the transfer of documents for archival preservation, accept from the structural divisions the documents completed by the record keeping; to check the correctness of the formation and registration of cases when transferring them to the archive (the process involves issuing special clothing).
6. Encrypt storage units, prepare summary descriptions of permanent and temporary storage units, systematize them, keep records of cases; ensure the preservation of documentary materials in the archive.
7. Transfer documentary materials to the archival company, the state archive. 
8. Conduct an examination of the scientific and practical value of archival documents.
9. Conduct write-off and destruction of materials whose retention periods have expired (the process involves issuing special clothing).
10. Issue archival copies and documents (if necessary), prepare the necessary references, answers to questions and keep their records.
11. Building and maintaining an archival storage system: operational and classic archive.
12. Conduct an audit of the document management system and archival preservation.
13. Provide methodological and informational support to administrative and archival business units (development of instructions, procedures and policies).
14. Create, organize and administer the electronic archive.
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16. Register orders for the main activity of the enterprise; keep a log of registration of orders; ensure control of the presence of registered orders.
17. Control compliance with the Procedures for issuing, registering and executing orders.

Coordination of the process of electronic document flow with counterparties:

• Creating \ deleting system users
• Granting rights to system users
• Creating tags in the system (and assigning them to users and documents)
• Coordinating the process of issuing EDS:

a. Organization of a tender for the selection of an EDS provider

b. Consultation of executors of the process - assistants ofrections

c. Support of physical issuance (control of filling out internal company documents when issuing digital keys)

d. Administrator of digital keys in SAP (entering in SAP for employees the date of issuance of EDS and its validity period)

e. Withdrawal of electronic data from the provider

f. Physical removal of the flash drive in case of dismissal of the employee (or transfer)

g. Control of the availability of digital media and their ordering, if necessary. 

1. Education - preferably the field of archival work

2. Work experience - from 2 years in a similar position

3. English - Intermediate

What do we offer?

• Work in a large international company
• Opportunity for career development
• Official employment
• Health insurance
• 28 days of paid vacation
• Competitive salary and annual bonus
• Training and education