Administrator of construction and reconstruction projects (cinemas) in MULTIPLEX

Multiplex is not just the largest chain of cinemas in the country, but a large team united by common values ​​and mission, love of cinema and responsibility to society. We work in Ukraine, for Ukraine and together we build a future in which quality leisure time, social responsibility and care for people are not just words, but reality

Why more than 450 employees choseMultiplex:
         Official employment:

• registration from the first working day
• official ZP
• paid holidays and sick leave
• material assistance in difficult life circumstances
• social guarantees
  Work-life balance:
• flexible work schedule for cinema employees
• hybrid work format for central office employees
  Career development:
• education and training for professional development
• recognition program for employees
• internal competitions for open vacancies
• referral program
  Cinema culture:
• 6 free tickets every month for employees and their loved ones
  Social responsibility:
• support of the Armed Forces
• charity initiatives
• corporate volunteering
  

Key tasks in the position:

• Build and regularly update calendar plans (WBS, milestones, dependencies) and collect actual progress from those responsible
• Keep a register of assignments and tasks (action log), monitor deadlines, remind, fix statuses and escalate deviations to the project manager
• Maintain the project budget: collect a plan/fact, keep a register of expenses and payments, prepare a summary of deviations and comments within the limits of the approved rules
• Form specifications and document packages for purchases based on the requirements of specialized specialists (architect, engineers, IT, operation, etc.), control versioning and completeness
• Ensure document flow in the project: register of contracts, acts, invoices, letters, drawings and protocols; version control and storage structure
• Organize project meetings: agenda, list of participants, preparation of materials; record the decision and send the protocols in the agreed term
• Assist with the approval of project documents (internal agreements, lessor/mall, contractors): control of the route, deadlines, obtaining signatures/visas
• Prepare standardized reporting on the project (weekly/monthly statuses, plan-fact, register of risks/issues, register of changes, register of purchases) according to approved templates
• Support the completion of the project: collection and structuring of the final package of documents, archiving and transfer of materials to the relevant departments

We expect from you:

• Education: higher (technical/construction/engineering) or management
• Experience: 2+ years in civil or commercial construction as a coordinator/administratorprojects/VET/document flow
• Understanding of basic project management approaches (plan structure, milestones, performance control, plan-fact)
• Knowledge of construction production technology at a basic level and the ability to read construction drawings
• Knowledge of regulatory documents regulating design and construction activities; basic understanding of DBN and DSTU
• Readiness for business trips to the regions of Ukraine (as needed by projects)
• Ability to build working communication with both construction specialists and business customers (operations, marketing, IT)

Knowledge and skills:

• MS Office / Google Workspace at a confident level, especially Excel/Sheets (registers, fact sheet, summaries, filters/pivot tables)
• Planning tools: MS Project / Primavera / Spider Project (or similar) - updating the fact, basic analysis of deviations, control of milestones
• Task managers and team tools: Jira/Trello/Asana (or similar), Teams/Slack
• Storage systems and document version control: SharePoint/Google Drive/Confluence (or similar)
• CAD at the basic level (AutoCAD/Archicad): measure areas and dimensions, work with scale, print/export to PDF

 Personal qualities:

• Attention to details, systematicity and discipline in keeping registers and documents
• Ability to work with a large amount of information and parallel tasks
• Proactivity in communications and the ability to correctly control deadlines

 Will be a plus

• Experience of participation in projects of construction or reconstruction of cinemas
• Experience of participation in fit-out/construction projects in shopping and entertainment centers
  
  

We are a network of cinemas that works for the development of Ukraine
We are a place where your work, ideas and aspirations for development will find real support
Join the Multiplex team - this is where your success story begins! 

*Dear candidate! 
If your experience is relevant to the vacancy, we will definitely contact you within a week. Otherwise, your resume will be saved to our database and, if a suitable vacancy appears, we will offer it to you for consideration.