Administrative Program Officer in People in Need

Place of work: Dnipro

Start date: March-April 2026

Duration of the contract: 3-month trial period with a possible extension in case of availability of funding

The organization "Man in Need" has been operating in Ukraine since the beginning of August 2014, and since then, humanitarian programs have been rapidly expanding. At this time, "Lyudyna v bidi" is one of the main humanitarian organizations in Ukraine that provides neutral and independent humanitarian assistance to people affected by the conflict.

PIN is an equal opportunity employer, therefore applications are accepted from all qualified candidates without discrimination on any grounds, including race, ethnicity, nationality, age, religion, disability, sexual orientation, gender identity and others. PIN accepts applications from diverse groups and values diversity.

General information about the employee role:

Under the overall direction of the Head of Program Implementation, the Program Administration Specialist provides administrative and organizational support to program leadership, emergency program managers, and program teams.  

The position is aimed at ensuring effective coordination of internal processes, organization of document flow, translation, support of business trips and other duties described below. 

Description of general responsibilities:

Administrative support of program management:

• Providing administrative support to the Head of the Program Implementation Department; 

• Supporting emergency assistance program managers in organizing meetings, coordinating requests and document flow 

• Organization and coordination of internal meetings of program teams (booking of premises, preparation of materials upon request); 

• Maintenance of minutes of meetings (if necessary) and control of administrative tasks; 

• Preparation of official memos, letters, internal correspondencesponsorships at the request of management; 

• Coordination of signing documents of the program direction. 

 

• Help in organizing program events, trainings and work meetings; 

• Ensuring correct storage of program documentation in the electronic archive; 

• Interaction with other departments (HR, Finance, Logistics) in terms of administrative coordination of program processes. 

 

• Interpretation during meetings (if necessary); 

• Checking and editing translated materials. 

Experience by profession: 

Experience in an administrative, coordination or office position will be an advantage.  

Necessary knowledge:

• Fundamentals of document management and administrative support; 

• Understanding the program activities of a humanitarian organization; 

• Principles of working with confidential information; 

• Proficient in MS Office (Word, Excel, Outlook); 

Skills and qualities required:

• High level of organization and attention to detail; 

• Ability to work with a large amount of information; 

• Ability to prioritize and meet deadlines; 

• Developed communication skills; 

• Stress resistance and flexibility; 

• The ability to work with several requests at the same time. 

700">We offer:
• A competitive salary of 1301EUR (before tax) on probationary period + 3% after probationary period;
• Professional development opportunities potential, such as trainings, seminars and more
• 28 days of annual leave + 3 New Year's bonus days of leave.
• One day per week remote working opportunity for office workers.
• Accommodation and per diem allowance for business travel outside the region of the fixed office and/or in cases of excessive distance or travel time, in accordance with People in Need's travel policy.
• Provision of laptop, mobile phone (including prepaid SIM cards) and People in Need branded products (backpack, thermos, notebook, portable charger).

• People offices in Need are equipped with all the necessary safety and energy independence facilities with continuous Internet access.

• Free coffee, tea, milk and water in the offices.
• Multicultural and friendly atmosphere in the team, about 300 employees in the program in Ukraine.

Application procedure:

Please send a clearly marked resume and cover letter. Please note that we will only contact shortlisted candidates. Written tests and interviews will be conducted on a rolling basis, and the position will be closed when the position is confirmed.

Please note that PIN does not charge fees at any stage of the recruitment process.