Administrative manager in Glenmark Ukrayina, TOV

International pharmaceutical company Glenmark Ukraine announces a competition for a vacancy "Administrative manager".

Duties:

1. Management of the Company's fleet:

• conducting tenders for leasing cars and fuel;
• contact person for the Company's employees regarding official vehicles and during traffic accidents;
• receipt / return of cars to leasing companies;
• receipt / transfer of vehicles to employees;
• organization replacement cars; control of insurance cases; coordination and control of vehicle repair work; control of vehicle mileage and coordination of seasonal tire fitting; >
• coordination of car insurance;
• administration of fuel cards and Medical Certificates of fitness to drive;
• control and coordination of payment of fines for violations of traffic rules between employees and leasing companies;
• organization of business trips for employees (if necessary);
• coordination of the process of renting cars by employees for the vacation period;
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• document circulation (internal documents and with external counterparties); 
• payment requests / reconciliation of expenses / payment of bills / control of settlements with counterparties.

2. Management of the health insurance of the Company's employees:

• conducting tenders for the service of the health insurance of employees;
• contact person for the Company's employees regarding the health insurance program and reimbursement of self-paid medical services ;
• coordination of the work of an insurance broker;
• control and issuance of health insurance for employees after the trial period/ cancellation of insurance policy after dismissal;
• organization of vitaminization and vaccination of employees;
• coordination / allocation of the corporate limit for Exclusion from the health insurance program for Company employees;
• organization of trainings/lectures on the prevention of a healthy lifestyle;
• document circulation;
• payment requests / payment of bills.

3. Management and support of HR/Admin department processes/procedures:

• introductory training for new employees, familiarization with the Company's Corporate Policies, training on fire safety and occupational health and safety, adaptation;
• maintenance of administrative, personnel records and database of employees;
• storage and issuance of work books to employees;
• interaction and coordination of the work of the personnel accounting provider;
• submission of information and documents regarding deductions from the wages of employees;
• cooperation with the legal department;
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• preparation of budgets.

4. Promotion and implementation of administrative, personnel projects and corporate events.

5. Coordinateoperation of the Company's office (ensuring smooth operation of the office and comfortable working conditions, organizing repair work, purchasing furniture and equipment, checking fire extinguishers, office insurance, ordering household and related goods for the office).

< 6. Cooperation with external suppliers (negotiations, tenders and management of relations with suppliers).

7. Ensuring compliance with the Company's personnel, administrative strategies and procedures.

8. Daily cooperation with internal and external stakeholders.

Requirements:

• Higher education;
• Experience work as an administrative manager in an international company (working with a fleet of vehicles, health insurance);
• Excellent organizational and communication skills;
• Attention to details, systematic approach, client orientation;
• Skills of systematization, accounting and documentation input using modern technologies;
• Proactivity in solving problems;
• Project management skills;
• PC skills at the level of an advanced user: MS Excel, Power Point, Word, Outlook, Internet Explorer;
• English - above average, fluent in Ukrainian.

< strong>We we offer:

• Work in a dynamically developing international company
• Official employment
• Competitive salary
• Medical insurance
• Corporate mobile communication
• A favorable working atmosphere