Administrative Assistant in Phillips Nizer LLP

Send a private message to the person posting the position on behalf of Phillips Nizer LLP Katherine Mendez, SHRM-SCP Katherine Mendez, SHRM-SCP We are accepting applications for a full-time trust and estates administrative assistant.Experience:Minimum 2 years of relevant secretarial/administrative trust and estates experience required.Proficiency in MS Office software (Word, Excel, etc.).Familiarity with iManage preferred.ResponsibilitiesPreparation, and formatting of documents (including but not limited to transfer documents).Opening/maintaining client files.Proofreading documents for accuracy.Provide additional administrative support including but not limited to answering telephones, scheduling meetings and entering data into billing system.Open new client matters and request conflict of interest checks. Generate/request new files through an automated system ensuring all client and general files are kept well-organized and current.Provide overflow assistance and secretarial support for other attorneys and paralegals as necessary. Participate as part of the overall secretarial teamMust be organized, detail oriented, able to meet deadlines, multi-taskAble to support a collegial and collaborative work environment.QualificationsHigh school degree or equivalent experience.Strong organizational and communication skills.Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.). Show more Show less Position level Middle manager Employment type Full time Job responsibilities Law and Administrative activities Industries Legal practice