Administrative assistant in Bayer Ukraine

Requirements:

• Higher education
• Excellent team working skills.
• Ability to organize and plan own work.
• Exceptional interpersonal and communication skills, including the ability to ensure effective communication with a wide range of contacts.
• Excellent attention to detail with the ability to maintain a high level of accuracy.
• Demonstration of the ability to work with tight deadlines.
• Ability to deal with sensitive information with discretion and to maintain confidentiality at all times.
• Excellent IT skills including working knowledge of word processing, spreadsheet and presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint, SAP.

Responsibilities:

• Answer telephone calls, transfer calls to the appropriate person and take messages when required
• Receiving and sorting daily mail/deliveries/couriers
• Maintains security by following procedures; monitoring logbook; issuing visitor badges.
• Order, monitor, stock and restock office cafeteria supplies and stationary
• Provide administrative support for assigned departments and management including e-mail and telephone communication, mail distribution, and preparing and proof-reading correspondence, maintaining filing systems.
• Full support in organization of business trips, followed by a proper reporting after.
• Making travel arrangements, booking accommodation and processing claims for expenses.
• Schedule meetings, appointments, and conferences including coordinating room arrangements, audio-visual and catering needs, preparing and distributing agendas and materials
• Review, code and process invoices, payment requests, in collaboration with the Accounting departments.
• Do admin report statistics. Prepare and submit routine and adhoc reports as requested.
• Maintain a clean and safe reception area by effectively complying to company / facility procedures